Agencies and studios
Resource planning for creative agencies
Pencil in pitches, book designers and freelancers across many short jobs, and see who can take the brief before you promise the deadline.
- Pencil holds
- Freelancers on the calendar
- Billable utilization
Team week
Bookings & open capacity
SarahSarah J.
Design lead
MikeMike C.
Producer
EmilyEmily R.
Account lead
DavidDavid K.
Copywriter
LisaLisa W.
Freelancer
Holds
Tentative
Confirm when the job lands
Freelancers
Light members
Scheduled without a login
Clients
Side by side
One timeline for every job
Where planning breaks
The problems we hear most, and how Teamdeck handles them
- The problem
Pitches and maybe-jobs live in someone’s head, so the studio double-books the same designer.
With TeamdeckPencil work in as a tentative booking. Everyone sees the hold next to confirmed jobs, and one click confirms it when the client signs.
- The problem
Freelancers are tracked in a separate sheet, so nobody knows who is actually available this week.
With TeamdeckAdd freelancers as light members. They sit on the same calendar and in the same reports as staff, without needing their own login.
- The problem
Rush jobs land on whoever answers Slack first, and the retainer quietly slips.
With TeamdeckHeatmaps and the free-capacity sort show who still has hours, and Teamdeck flags an overbooking the moment it is saved.
- The problem
Month end turns into an argument about what each client actually cost.
With TeamdeckTimesheets log against the same bookings, so planned and actual hours per client are already side by side in reports.
01 / 04
Hold the slot before the job is confirmed
Tentative and confirmed bookings share one timeline, so producers plan around pitches without hiding them in a spreadsheet.
- Tentative and confirmed bookings
- Client jobs side by side
- Leave next to bookings
Resource calendar
bookingsMikeProducerSarahDesign leadEmilyAccount leadDavidCopywriterLisaFreelancerWebsite rebuild · Sarah J. · Mon 3 – Wed 5 · 6h / day02 / 04
Find who can take the rush job
Sort the team by open hours and spot overbooked days before you say yes to the client.
- Week heatmap
- Overbooked days flagged
- Sort by free capacity
Free capacity
Overbooked by 1h- Emily
- Lisa
- Mike
- Sarah
- David
- Free
- Partly free
- No free time
- Overbooked
03 / 04
Know your billable mix by client
Tag billable work and report utilization by person, team, and client from the hours people already log.
Studio utilization
Across active clients
0%
Reports
Weekly trend
Team utilization · Northline Studio · Production · 12 creatives
04 / 04
Show clients and leads the plan without a deck
Share a password-protected report link, or export to CSV when the account lead wants the numbers.
Budgets
Over budgetTeams like yours
What customers say
Before: We worked with spreadsheets and ended up with project clashes and unnecessary stress!
Teamdeck has completely transformed the way we schedule work. We now have a clear view of all projects and our capacity for new work.
Before: There are lots of products in the market with these features but they are too complicated with 1000 features and the cost just didn't suited our tiny company.
It's simple, clean, easy to use and has a fair price. It's not overloaded with features that nobody cares about. It's a product focused on specific needs.
One thing we loved in Teamdeck was the ease of adding and managing Bookings throught the friendly interface. This alone helps us go through the tedious tasks of logging bookings and timesheets.
Is it a fit?
Who Teamdeck suits, and who it doesn't
A strong fit if you
- Run many client jobs at once with designers, producers, and freelancers
- Need to pencil in pitches before they are confirmed
- Want utilization and billable hours without a separate time tool
Not built for
- Booking rooms, studios, or kit as their own resources
- Shift rotas with swaps and labour-law rules
Teamdeck schedules people. For rooms and equipment, many studios add them as projects or keep a shared calendar alongside.
FAQ
Questions teams ask before switching
Can we schedule freelancers without paying for a full seat?
Yes. Add them as light members: they appear on the calendar and in reports but do not log in, and they cost less than full members.
How do pencil holds work?
Mark a booking as tentative. It stays visible on the calendar and in reports, and you confirm it when the job is won.
Can account leads see the plan without an account?
Share a report as a public link protected by a password, or export tables to CSV.
Do we need to track time in Teamdeck?
No. Many agencies start with scheduling only and add timesheets later. When you do, hours log against the same bookings.
Plan agency capacity without spreadsheet chaos
Holds, freelancers, and leave on one calendar. Get a 14-day FREE trial.
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