Managing projects comes with its fair share of challenges. From difficult stakeholders to resource shortages, a project manager must know how to navigate tricky situations. What makes it even more challenging is the fact that project managers...
Looking to streamline your resource management efforts, you’ve come to the point you realized how easier it is to plan, allocate, manage and track your resources with the right tools.
We want to help you with making the best decision for your team. That’s why we’ve come up with this list of 7 resource management tools. Whether you need a team calendar, timesheets, project breakdown or insights about your employees’ utilization, we made sure you can find a solution that fits your needs.
Top 7 Resource Management Tools:
Teamdeck combines resource scheduling, time tracking, and leave management. Within one calendar view, you’re able to spot available resources browsing by their custom fields, add bookings to them and monitor their timesheets.
Customizable reports help you measure your team’s utilization, create budget or payroll reports, and calculate KPIs like Employee Productivity Rate or ROI. You can then share reports by adding team members and managers to them, or by exporting them with a public link, so even people without an access to the app can see them.
You don’t need to upload your data to check how does it feel to use Teamdeck on a daily basis.
You can see how to manage multiple projects in Teamdeck with its 7 – day free trial.
For teams up to 2 users Teamdeck is free. Paid plan is flexible and depends on the number of users you want to add, with $3.99/user/month fee.
Teamdeck’s advantages? : With Teamdeck you can plan and manage your team’s work, making data-driven decisions based on customizable reports you can then share with your team or a client.
Float is a resource planning software for agencies, studios and firms, offering simple employee management. Its staff planning calendar lets you manage bookings, visualize team workload and assign tasks.
With team management features, project managers can quickly spot who’s available, manage contractors, and search employees by their tags. Live notifications, emails and reports keep everyone in the loop. You can also access Float via an iPhone app.
You can try Float for free for 30 days. Paid plans start at $5/user/month.
Float’s advantages ?: An iPhone app gives you control over your team’s workload wherever you work from.
Forecast is a resource and project management software. The tool lets you track projects with a kanban board and to-do lists, while schedule and time tracking will allow for better team management and monitoring.
With milestones and deadlines nothing escapes your notice, and attachments and shareable reports make it easier to share your team’s efforts with stakeholders and clients. iOS and Android apps let you manage your work and teams on the go, too.
Try Forecast free for 14 days. Pricing starts at $19/user/month for minimum 5 users.
Forecast’s advantages ?: Kanban board and to-do lists are a useful addition for project managers who want to track their team and tasks in one tool.
4. 10,000 ft
10,000 ft is a resource management and time tracking tool aimed at reducing guesswork in the workplace. You can use it to get an overview of your resources, reduce the time needed to find available resources and forecast the upcoming workload.
With project planning, gantt-styled projects breakdown and integrated timesheets, keeping projects on budget and on time is easier. To make use of the data you collect, create reports with insights about your team’s utilization, keep track of your business pipeline and make more reliable estimates.
You can try 10,000 ft for free for 30 days. Pricing starts at $150/month for a Basic Plan, or with a $10/user/month fee.
10,000 ft’s advantages ?: With a Gantt-styled projects breakdown you can plan your projects with more confidence, aligning plans with your organization’s pipeline.
Mavenlink is a resource planning and project management software. Covering task and employee management, accounting, business intelligence and collaborative work, this tool helps professionals plan, manage and optimize resources in IT companies, agencies and consulting firms.
Additionally, Mavenlink offers file sharing, task dependencies and built-in timesheets. Mavenlink connects with a CRM you use, and also has a native Salesforce integration and an API to connect with external services.
You can use Mavenlink for at least $19/month for teams up to 5.
Mavenlink’s advantages ?: Combining project and resource management, Mavenlink gives you a complete, dynamic view of your operations and employees.
Harvest is a time tracking tool allowing teams to turn timesheets into insightful reports. Coming with iOS and Android apps, desktop time tracker and Chrome and Safari extensions, Harvest gives you and your team many ways to track one’s time.
Connecting Harvest with its sister app Forecast, you can schedule your team and track their workload. Then, the data from both tools helps you improve your estimates and scheduling.
Timesheets may then be turned into reports allowing managers to keep track of employees’ performance, billable time, overtime, and track projects’ progress. With Harvest, professionals can create invoices based on tracked time and send them to clients directly from the app.
Harvest comes with a number of integrations with project management, accounting, issue tracking, CRM and productivity services.
You can try Harvest for free for 30 days. Pricing starts at $12/user/month.
Harvest’s advantages ?: With a variety of ways to track one’s time, your team can fill in timesheets the way suits them best.
Ganttic is a resource planning software which you can use to track tasks, projects and resources. First, you can manage your employees in a calendar view controlling the workload, timesheets, and schedules. Second, you can track projects by looking at the Gantt charts, set tasks, add dependencies between them and set the recurring ones.
Creating reports, you can export them in CSV or PDF formats. You can also automate reports to get daily, weekly or monthly updates.
Ganttic has a 14-day free trial. It’s free for teams up to 10 resources, and the paid plan starts at $25/month for up to 20 resources.
Ganttic’s advantages ?: Gantt charts and a calendar allow you to manage tasks, projects and employees within one tool.
Find the right tool for your team and work smarter, not harder
To manage multiple projects and teams scattered across different locations, simple spreadsheets are not enough.
Resource management and time tracking tools give you a better visibility of employees you manage, projects they are assigned to, their availability and schedules. With live updates and access for many users, you and other project managers at your organization can have a clearer overview of the company’s pipeline, make smarter decisions, and plan projects with confidence.