Time tracking apps are the best productivity tools out there currently. If you are here, then this means that you are looking for a great app that can help you in employee time tracking, timesheet management, and team management efficiently. Gone are the days when employees were asked to fill the excel sheets to record their time. With advanced time tracking apps, you can track every second and every click of your employee.
What readers get to know thank to this article:
Nowadays, time tracking apps have great features like the Pomodoro technique, Geofencing tracking, and whatnot. These features help employees to focus on work, handle multiple projects efficiently, and deliver them on time. The main benefit of these apps is the data that they provide. Employees can increase their productivity by analyzing this data and working on the area that it indicates.
This chapter has one goal: to increase your awareness of the differences between employee time tracking tools.
To put it straight, the market of employee time tracking tools is absolutely divided and mixed up (as employee management software or project scheduling software market as well). And you will not find the same tools with the same features – no doubt.
Some managers are willing to use just a time tracker to measure performance, how long does take to finish some tasks, and – as a result – to increase profitability, productivity, and accurately bill and pay.
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Workforce management |
Timesheet management |
Project planning |
Activities monitoring |
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Employee and work scheduling |
Tasks time tracking |
Task assigning |
Computer activities tracking |
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Workload and capacity management |
Billable and non-billable time tracking |
Project budgeting |
GPS Tracking |
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Performance and utilization tracking |
Availability management |
Project progress tracking |
Overtime tracking |
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Team communication and collaboration |
PTO, absence tracking |
Project and resource forecasting |
Screenshots capturing |
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File sharing |
Estimates vs actuals |
Billable rates |
Video recording |
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Overtime tracking |
Invoicing |
Expense tracking |
URL and app tracking |
Others try to find something like combos – a project or resource management tool that contains (excluding time tracking) functions such as resource and team scheduling, project planning, Kanban boards, task assigning, project progress tracking, forecasting, budgeting, and leave management – if mentioning a few.
So, before I will even register for a demo, better prepare some document or RFP where you will insert features split between the crucial ones and nice-to-have ones. That’s the whole philosophy.
A lot of time tracking apps are out there. Which one should you use? Worry not, we have researched so that you don’t have to. Here are the best employee time tracking apps
SmartTask is an all-in-one work management application that helps you in tracking time, estimating project budget, managing multiple projects, and tracking sales. It comes with time tracking, task management, project management, team collaboration, CRM, custom analytics, and reporting features.
You can set time estimates on tasks, add spent time through a timer or manually, and track the activity log of each team member. You can also set up recurring tasks, task dependencies, reminders, set project milestones, analyze projects, and manage the workload of your team.
The best part is you can invite your clients as guest users and show them the progress of their projects (Make sure to delete those client carping from your conversation before inviting them). It also has task auto-scheduling and video conferencing features from where you can directly connect with the person doing that task.
SmartTask has gained popularity as the best-ever alternative for ClickUp, Asana, Monday, and some of the other applications in the work management space.
Special Features –
Platforms – Web, Windows, macOS, iOS, and Android
Pricing – SmartTask offers their product for FREE for unlimited users with limited features and after that, they have two pricing models at $5/month and $8/month for premium and business subscriptions annually.
Teamdeck is an all-in-one resource management tool. It has features like time tracking, project planning, timesheet management, performance management, and much more. This app is a boon for project managers out there as they can see their team’s current workload and assign them tasks accordingly. You can manage freelancers, virtual teams, and your full-time employees with this app.
The best thing about this app is that they have customized reports for HR managers, PM, and operations teams that can be altered according to your needs. You can also connect this app with CRM and other tools. The time tracking feature helps in comparing actual and billable time. This feature makes this app stand out from other apps.
Special Features –
Platforms – Web, iOS, and Android
Pricing – It is available at just $1/month with limited features and at $3.99/month with full features. You will save 10% more if you pay annually.
On the list of the best employee time tracking software shouldn’t be lacking in DeskTime. DeskTime is an automatic time tracking app (often recommended by SEO companies). It will start recording when you start doing your work and stop accordingly. HRs can track every URL and app that runs on the employee’s monitor with this app. They can set apps in three categories, namely productive, unproductive, and neutral. This type of classification will help them to see what is affecting your team’s productivity. If you remain idle for more than 3 mins, then the app will stop tracking. You can also track specific documents with their titles.
You can identify time spent on projects at an individual level and company level separately. You can also track absences in the Absence calendar. You can also generate automatic invoicing for the clients that pay you based on the time spent on their project which ultimately helps in maintaining effective client relationships.
Special Features –
Platforms – Web, Windows, macOS, Linux, Android, and iOS. It also has an API.
Pricing – DeskTime offers FREE pricing for a lifetime with limited features. Its paid plan starts from $7 per user/month and goes up to $20 per user/month annually. Currently, they are offering a 30% flat discount on their site on an annual subscription.
Workpuls is focused on keeping work track of their employees, boosting their productivity while suggesting a bunch of functions such as:
Special Features
Platforms – Mac, Windows & etc.
Pricing – It has very straightforward and affordable pricing, starting from $6.40 and going to $12 with a 20% discount, and Enterprise all-in package.
TimeCamp focuses on increasing project profitability with time tracking. It helps in increasing productivity by tracking apps without any micromanagement. The best feature of this app is Private time. This feature helps the employee to do any private work by shutting off the tracking completely. You can automate and lock your timesheets with the help of this app. You can also connect TimeCamp with all the famous work apps and improve your current workflow.
Special Features –
Platforms – Web, Windows, macOS, Linux, iOS, and Android. It also has an API and customized solution available for users.
Pricing – Timecamp offers FREE pricing for unlimited users with limited functions and its subscription starts from $7 per user/month and goes up to $10 per user/month. They also offer customized solutions for enterprises. They are offering 10% off for the annual subscription currently.
Among free time trackers, Clockify is recognizable as the best employee time tracking software. It was made with an aim to make time tracking software affordable for everyone. You can enter time manually or automatically. It has a very simple UI and good UX. You can also track your team’s holiday and time offs to analyze their work availability.
You can create invoices and also it has an offline mode. This app has a Pomodoro timer that helps your team to focus on work completely. It also allows you to analyze projects with its dashboarding and project time tracking features.
Special Features –
Platforms – Web, macOS, Windows, Linux, Android, and iOS. It has an API and customized solution too. The API and Web App are available for Chrome, Firefox, and Edge. This app is by far the most compatible and simple.
Pricing – It offers FREE pricing for all and gives optional upgrades that start at $6.99/month and end at $15/month. They also offer special discounts on annual subscriptions.
Hubstaff is a very robust Time Tracking App. It is the OG of the time-tracking world. This app has a geofencing feature that starts and stops the timer based on the location. This feature is a boon for employers that provide on-site jobs.
You can also track payments with the help of this app and can automate them. Every member will automatically get paid based on their recorded work. You can clock in and out based on your mobile also.
Special Features –
Platforms – Hubstaff is available on every desktop platform like Web, Linux, Windows, and macOS. It is also available on iOS and Android. It has an API and customized solution available.
Pricing – It offers FREE pricing for one user with limited features and then starts its plan from $7 per user/month to $10 per user/month and it gives two months free on an annual subscription.
Hours is a simple time tracking app. It has very limited features as compared to other apps. It does real-time tracking by running a lot of apps simultaneously. It also has features like invoicing, reports, manual timeline, and multi-device compatibility.
Special Features –
Platforms: It is compatible with Mobile and Desktop
Pricing: It has the pricing of around $8/month which changes to $6/month on an annual subscription.
Timely is a very intuitive time tracking app. This app has a great design and an even better approach to time tracking. It supports an employee-centric approach to time tracking. It has a privacy by design feature that will help employees to protect their privacy by not sharing any data without permission. It lets the employees own their data. The time tracking would be completely private to employees unless they want to share it. They have focused mainly on employee trust and welfare.
Special Features –
Platforms – Windows, macOS, Android, API, and it also offers customized options too.
Pricing – It starts from $10 per user/month and goes up to $26 per user/month and if you subscribe annually then you will get up to a 20% discount.
BeeBole for many is treated as the best time management app. BeeBole is mainly focused on timesheets for time tracking. Payroll managers have to manage payroll by looking at the timesheet. It also has configurable time reports that can help you to get about budget and invoice.
Special Features –
Platforms – Web and Android
Pricing – It has a flat fee of 6.99 euros per person per month and you can get a 10% discount if you subscribe annually.
Jibble is a cool time tracking platform with features like face recognition, a real-time attendance app, offline mode, and so much more. They have a unique face recognition attendance feature. It is also has availability in the Kiosk attendance system. You can also use Jibble in Slack to record time. It can be used in Microsoft Teams to record and track time.
Special Features –
Platforms: macOS, Windows, Android, and iOS. It has an API too.
Pricing: It offers FREE pricing for unlimited users and if someone wants to go premium then the prices start from $2/month to $4/month for the ultimate subscription.
Finding the right tracking software to meet your company’s needs in a sea of options can be difficult. Fortunately, there are online review sites that can assist in comparing products, viewing alternatives, and determining the pros and cons of each product. This way, you’ll have enough information to determine whether it’s a good fit for your company’s needs.
The four most important factors when looking for the best employee time tracking software to consider are:
One of the most important factors that businesses consider when purchasing software is the budget. Prices may vary from one software to the next depending on the number of users it can accommodate and the features it offers. The cheapest is not always the best because it may lack essential features, so look for a top tracker app that provides the best value and returns on investment by following our tips.
First of all, you should determine which features you need before choosing an employee time-tracking app. To determine which features you might require, consider what you want your time tracking system to do for you. When selecting the best time tracking software for your company, consider the following factors:
Time tracking and expense tracking
It is critical to accurately and automatically track employees’ time. Find a tool that allows you to either log the hours worked after completing a task or set a timer and track the time worked. This will assist you in determining the best pricing strategy. To ensure the integrity of the time tracking data, ensure that the tool is tamper-proof.
Data analysis and test managing
To accurately price projects in the future, you must track your time as part of your sustainability data management. The more data you have, the more precise your pricing will be.
Test managing
Test management is super important for every business. It involves the processes of planning, coordination, and control of various test activities.
Using test management software on par with a tracking tool will ensure maximum efficiency and will significantly facilitate your workflow.
By using Tuskr you can manage test cases, conduct test runs, and integrate with your bug and time tracking tools. And for that, you can use test management software. It is reliable and affordable, easy-to-use software to connect QA teams to developers.
Invoicing and billing
Look for a tool that can be easily integrated with your current invoicing solution. It would be even better if you could find one with an integrated payment system.
Brief overviews
Employee time tracking software, like many good employee management software, that provides simple summaries of where your team’s time is being spent is an excellent choice. It will assist you in determining how to guide scope discussions with clients, improve time estimation on specific types of projects, and increase overall productivity.
According to a VoucherCloud study, the average UK office staff is only productive for about 3 hours per day, with social media and news sites cited as the top distractions. To avoid this, use a tool that records what software your employees use, giving you visibility into their activities during work hours. This can help you ensure that they are not simply wasting time and can improve productivity.
Find a tool that will allow you to track how much time each member of your team spends on a specific project. Also, track your time to create a new task to merge your projects with your tracked time. A good tool will let you know if you’re on track by comparing the budgeted time to the actual time.
So, here we compiled a list of the top 11 best employee time tracking software that are sought by CEO and HR Managers. They ranged from being employee-centric to an employee-spying approach where the app recorded every second. There were many apps with the latest tech like facial recognition, multilingual, geofencing, and so much more. They were also ranging from single device compatibility to all device compatibility. Do try them according to your needs and share your reviews about the same.
If you don’t want to memorize some time management strategies, use some of our suggestions.
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