Calendar FAQ

Can I give each person different working hours?

Yes. Go to Settings > People, open the person and mark them as part-time. Then add their hours in the Availability row of the Calendar. People can add their own availability, and Owners and Managers can add it for anyone.

Read more in Manage the availability of your part-time employees and Manage your day-to-day availability.

How do I change the working hours of the organization?

In Settings > Organization, under Working time. Tick the working days, set the time range for each day and save. Days that are not ticked count as weekends.

Can I plan work for other people?

Yes, if you are an Owner, or a Manager with Can do resource planning turned on in your profile. Regular members can change their own bookings only when an Owner has given them that permission, and otherwise see bookings without changing them.

Read more in People and roles in Teamdeck and Plan your team's schedule.

Can I set up recurring bookings?

Yes. In the booking form, open Repeat entry and choose how often the booking repeats. See Create recurring bookings.

How do I see all my projects and add a new one?

In Settings > Projects. The list shows active projects. Switch to Archived to see projects you stopped using. To add a project, select the green plus icon and Create project.

Can I move a booking to another person?

Yes. In the People view, drag the booking onto the other person's row. For a repeating booking, Teamdeck asks you to confirm, then takes that one day out of the series and gives it to the other person. To move several bookings, select them and drag one of them: they all go to that person. A selection that includes a repeating booking cannot be moved to another person this way; move the repeating booking on its own. You can also select the booking, pick the other person in Person / Resource and select Save, or use Change assignee in Edit multiple bookings.

Can I split a booking?

Yes. Use the scissors tool on a booking to cut it in two, for example to fit another booking in between.

How do I filter the Calendar?

With Add filter above the Calendar: select it and pick what to filter by. Select Save view to keep the result. See Filter the Calendar and save views.

Can I manage vacations on the Calendar?

Yes. The vacation row of the Calendar shows approved and pending time off. To request time off, use the vacation tool on the Calendar or Settings > Vacations. Choose the approver, the dates, the reason and how much of each day you take, and send the request. Owners and Managers can also add vacations for people.

Read more in Manage vacations and paid time off.