Add, edit and remove time entries

A time entry records the time a person worked on a project over one or more days. You add entries from the Calendar, and managers and owners can add time for anyone they can see.

Before you start

• Timesheets must be turned on for your organization.
• People with the Regular role can add, edit, split and delete only their own entries. Managers and owners can work with the entries of anyone they can see.
• If your organization requires tags, an entry without a tag cannot be saved. Set this under Settings > Advanced > Timesheet.

Add a time entry

1. Open the Calendar and scroll to the person.
2. In the timesheet row, hover over the first day. A plus icon appears.
3. Click the plus icon and drag to the last day. For a single day, click and release.
4. In the New time entry drawer, check the person and dates. Pick the project and enter the Time per day.
5. Under Automatically skip, choose whether to skip weekends, vacations and bank holidays.
6. Add tags and a description if you need them.
7. Click Save.

On a project that needs approval, the drawer tells you who will approve the entry, and the entry shows as Pending. See Timesheet approval.

You can also log a whole week at once from the Dashboard, see Fill in and edit timesheets from the Dashboard.

Change a time entry

Hover over an entry to see its actions:

• Delete (trash bin) removes the entry.
• Splitting Mode (scissors) splits an entry that covers several days into shorter ones.
• Duplicate copies the entry.
• View more (pencil) opens the Edit time entry drawer with all details. Clicking the entry opens it too.

Edit the details in the drawer and click Save. When a person with the Regular role edits an entry on a project that needs approval, the approver gets an updated request.

Copy a booking into the timesheet

Hover over a booking and click Add to timesheet, the first action icon after the selection box in the booking card.

Import events from your calendar

The Calendar toolbar has two import buttons: Import time entries from Google Calendar and Import time entries from Outlook Calendar. See Google Calendar import and Microsoft Outlook Calendar import.

Remove a time entry

Hover over the entry and click the trash bin icon. Managers and owners can also remove one or many entries at once from Settings > Timesheets, after a confirmation.

Tips

• Track time on the go with the Teamdeck mobile app, see Teamdeck mobile.
• On the Dashboard table, tags are asked for only when your organization requires them.

Troubleshooting

• Please provide at least one tag. Your organization requires tags. Add one before saving. The Dashboard table shows this message under a day that has time but no tag.
• I can't edit an entry. Once an approver approves an entry on an approval project, people with the Regular role can no longer change it. Ask a manager or owner.
• I can't add time to an archived project. If your organization locks archived projects, people with the Regular role cannot add, edit or delete entries on them.