Successful organizations are built out of an amalgamation of factors that contribute to their business process. The most essential factor that makes their products/services sell is the employees who put in their best efforts to keep the wheels spinning. Management of employees, therefore, is a task that needs to be performed well to ensure that the full potential of the people is harnessed. Read and know more about employee management tool.
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Employee management by employee management softwareis made up of a number of intertwined processes used by organizations to keep their employees performing well.
Traditionally, the process is driven by those in leadership roles through motivation, robust organizational culture, and timely rewards. With the rapid proliferation of technology and specialized best employee management software, organizations now can better manage their employees by improving existing employee management processes.
A comparison of employee engagement
We will try to avoid too deep an introduction about employee engagement. Probably everyone who works with people as part of their professional duties can imagine what it means to manage employees. Nevertheless, to open your eyes wider, we want to tell you about some small differences represented by a few definitions below regarding the topic of interest to us here.
Employee management is based on ideas and procedures developed to increase worker motivation, productivity, and performance.
Manna, D. R., 2008, Strategic Aspects Of The Importance Of Employee Management
This definition emphasizes focusing on employees. There is no word about the business, company, and its goals, challenges, requirements, etc. From this point of view can be said employee management is about increasing employee satisfaction, on how to make an employee a happier man, especially during his duties.
All we know is that we’re in the business context. So, whenever is talked about employee management, performance management, and utilization, we think about the connection with the business.
Employee management is the effort to help employees do their best work each day in order to achieve the larger goals of the organization.
Bamboo HR – a provider of an employee management software solution and also our competitor – underline this aspect in its definition. And having this in mind we’re getting closer to resource management meaning the role of the manager during this process and employees management efforts. Employee management focuses on the process that helps employees perform their best every day to meet the bigger organizational goals.
Resource management is the process of planning, scheduling and allocating resources to complete a project. (Projectmanager.com)
Of course, readers can say this definition talks about resources, and resources also have at least a few meanings. And it’s a good point. Construction materials, office equipment, budget, and car fleet – also plays the role of resources. But software development companies, digital marketing, gaming, law companies, the e-learning industry, and much more services and industries rely on people and their skills. The people, the workforce, the employees – it also becomes a big family of resources. Especially employees with particular skills than are, let’s say, the answer for business and/or project requirements.
Summing up the considerations made so far, employee management is about supporting employees in achieving the highest results and achieving the company’s goals. The same thing happens when it involves resource management. The main difference between them is that resource management emphasizes the role of continuous optimization, which involves planning and allocating processes to “maximize operational efficiency” and close a task or project with expected results, in an expected time.
In an article from 2010, the Human Resources Executive wrote:
Human resource management (HRM) is the process of employing people, training them, compensating them, developing policies relating to them, and developing strategies to retain them. (Frasch, Shadovitz, Shelly, “There’s No Whining in HR”)
How does all of this relate to human resource management?
It’s obvious, that companies don’t have the same internal and external challenges. Even the same products, targeted group of clients, or scope of services – they’re in different stages of development, and in addition, some companies’ have 30 employees, others – 150. This is why employee mnagement software has to be well selected.
Nevertheless, do we see some similarities between HRM and resource and employee management? In place of giving answers directly, let’s allow ourselves a few simple questions. Does employing process is done because of company business requirements and to occupy a position that helps with achieving those requirements (read: does employ process is for assigning the skilled resource who will be matched to a project that has to be finished in the defined time, with expected business goals)? Is employee training done taking into account the company’s business goals and the potential of this employee (read: taking into account his skills and effectiveness)?
When we take a look closer, we see more likenesses. Paying attention to employee’s workload, or employees’ / resource utilization, especially on underutilization and overutilization, time spent on tasks and duties, or overall performance, or appropriate scheduling and matching the right specialist with job position and/or project – all of that can be found in each of mentioned management field – in employee management, resource management, and human resource management as well.
Having this in mind, it’s time for a small overview of employee management systems.
A number of tasks fall under employee management which is broadly grouped into a few categories:
Effective employee management using employee management software starts from the hiring process of finding the candidate who is the best fit for the role. Since 2020, the number of recruiting managers who are challenged to discover qualified job candidates has climbed by 19%. Skill assessment tools like Xobin, iMocha, Harver, etc. enable recruiters to attract and hire the best talent with speed and ease.
The performance of the employees has to be measured (by clear evaluation criteria) and monitored to stick to standards as part of meeting targets – for example using best employee management software.
It’s about exchanging information (formal and non-formal) and/or how to improve employee engagement. Those interactions consider smooth communication regarding requirements, expectations, and feedback.
It involves recognition, praise, monetary prizes, and other incentives for overperformance or just expected actions.
To correct mistakes, underperformance, or inappropriate behavior that is far from the company’s policy, “discipline” is about measures HR managers or just managers use to improve those imperfections. So, it can be said the best employee management systems convert underperforming workers into outstanding ones. And, on other hand, prevent workers from underperforming.
Right employee management software (or employee management systems, or workforce management systems) comes with a suite of features that are highly specialized to specific tasks. The software primarily helps in the organization of people and data to streamline administrative tasks. It also enables managers to have a complete perspective over the deployment of their employees.
To choose the best employee management software for you, your employees, that also connects with your company’s current and future expectations, you need to look for some of the key functionalities such as:
Accurate employee information and records are essential for the effective management of employees. A goodemployee management apps works as a digital filing cabinet to hold employee confidential data such as contacts, addresses, job titles, hiring dates, salaries, and other basic data. Rarely seen solutions even hold other important data such as time on or off details, courses, certifications, competencies, skills, etc.
Inaccurate tracking of employee attendance can significantly impact the payroll costing the organization thousands. Attendance management is important to ensure the payroll reporting is spot-on.
A good software solution (employee management apps) will help employees plan their leave and give all the information necessary for a request. Employers can then transparently manage leave by approving or denying based on policy and records.
With the advent of data analytics, state-of-the-art employee management software can harness employee data to make forecasts and predict compliance or security risks. It will also be able to analyze employee engagement and develop models that chart ideal paths for high-value employees.
Employee engagement is critical for productivity and building a loyal workforce. This means you need to make the employees feel valued by continuously seeking their feedback on various organizational parameters from management to culture. Consider software that offers regular pulse surveys, anonymous ratings, and feedback check-ins by managers. It can ensure employee benefits.
Teamwork is the key to success in any company. The employee management system should be flexible so as to adapt and make changes to work with the current agile managerial approach. Assigning and reassigning projects to different teams or members should be an easy task. It should also be able to work with a mobile workforce to allow managers to carry out administrative tasks and employees their routine work from any location, device, and any time.
Reviews and feedback are essential for performance improvements and appraisals. Good employee management software should offer the most modern assessment techniques that can consider every available data point related to employees. The information gathered can be used for analytics that enables you to make the best decisions based on the reviews.
Here are three of the most popular software used by organizations of different sizes around the globe:
Employee management software Teamdeck is a web-based time tracking and resource scheduling software that allows organizations to track and monitor tasks and projects. The app is suitable for small (10 employees) to medium (999+ employees) scale organizations. It provides complete team visibility, work schedule management, and accurate billable or non-billable time tracking.
The pricing starts at $3.99 per user/month. It also offers a free trial limited to 2 members.
Zoho is a web-based employee management software suite that is popular with businesses of different scales. It offers spreadsheets, word processing, note-taking, databases, web conferencing, invoicing, project management, and more.
Top Features
Starts at $2.50 per user/month for the Essential HR suite. $10 per user/month for full feature People Plus suite.
Bamboo HR is the award-winning employee management software that improves the hiring process in all departments by removing the complexities associated with recruitment using automation and simplified workflows.
The solution starts at $59 per user/month. They also offer a free trial.
Apploye is time employee management software that allows you to manage your employees’ time better, including remote employees. It provides activity tracking, payroll management, invoice generation, and performance reporting for top-performing employees based on time logs and activity rates.
Pricing depends on the chosen plan.
Employee management software Bob is a relatively new entrant to the market with an HR system that is strong on the analytics end. Their approach to employee engagement and productivity is by developing an understanding of the workforce using insights garnered from data.
Bob offers custom and flexible pricing for growing companies.
Employee management software Sage HR is fast becoming one of the top solutions for employee database management, shift scheduling, and leaves. The easy-to-use solution is designed for small to medium-scale businesses with intuitive features that can be accessed from both desktop and mobile devices.
The pricing starts at $5.50 per user/month. They also offer a free trial.
Podio is a well-established employee management software used by more than 500,000 organizations. The SaaS platform is primarily used for organizing team communications, data, content, and other businesses processes. It is designed for companies of all sizes and offers a robust platform to track work.
It has an unlimited free version for use up to 5 people. The basic version starts from $9 per user/month.
Overwhelmed by employee emails and leave requests? Need a simple way to keep track of time off, schedule projects, and manage tasks with your team?
ProofHub is an all-in-one work management tool and collaboration software (employee management software). That’s designed to help you take control of all your people processes and make it easier for you to manage employees across your organization. With ProofHub, you can store all of their relevant data in a single place and carry out various people-related operations such as calculating payroll, setting up workflows, managing leaves, and creating custom forms for HR activities.
Pricing: Depends on how many team members use it
Flawless horizontal and vertical communication is the main reason why employees stay longer, for many years, in a company. Looking for new specialists that have to fill in the place of those who want to change the company is time-consuming, and many times pricey.
Analogically when comparing gathering a new consumer versus keeping a current consumer – the second option is mostly much cheaper. So, it’s obvious it is an important skill that needs to be created and fostered to allow the effective flow of information across the whole organization.
The goals for employee performance need to be aligned with the mission of your organization. To keep the employees striving toward the success of the organization clear, quantifiable, and challenging goals must be set. Employee satisfaction is really important.
Brief the employees regularly about what is expected of them and hold them accountable for their behaviors and standards. Setting expectations should begin at the onboarding stage to ensure employees are properly oriented with the organizational culture.
Feedback is the process through which both the employees and the organization grow mutually. Offer regular constructive criticism and praise for work well done and accept feedback on policies and processes to make the organization a better place.
Compensation and benefits are two of the main reasons employees seek out new avenues. Being on top of the game by having a great total rewards program on this front will ensure employees are motivated to perform to their fullest and stick around.
Employee rewards and recognition is central to employee engagement. The key to success here is timing. Rewards should be small and frequent to keep the motivation levels up. Organizations need to have a well-managed program on the right employee rewards and recognition platform to ensure the employees are appreciated.
The most precious resource of any organization is human capital, hence, employee management is a core process that needs to be done right to improve the bottom line. Combining the principles of employee management with sophisticated technological tools is the best way forward for any organization looking to motivate its employees and boost performance and employee satisfaction.
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