{"id":5847,"date":"2020-04-22T12:08:04","date_gmt":"2020-04-22T10:08:04","guid":{"rendered":"https:\/\/teamdeck.io\/?p=5847"},"modified":"2022-08-30T22:33:22","modified_gmt":"2022-08-30T20:33:22","slug":"gestionarea-eficienta-a-domeniului-de-aplicare-a-proiectului","status":"publish","type":"post","link":"https:\/\/teamdeck.io\/ro\/managementul-proiectelor\/gestionarea-eficienta-a-domeniului-de-aplicare-a-proiectului\/","title":{"rendered":"4 pa\u0219i pentru gestionarea eficient\u0103 a domeniului de aplicare al proiectului"},"content":{"rendered":"<div class=\"yoast-breadcrumbs\"><span><span><a href=\"https:\/\/teamdeck.io\/\">Home<\/a><\/span> \u00bb <span class=\"breadcrumb_last\" aria-current=\"page\">4 Steps to Effective Project Scope Management<\/span><\/span><\/div>\n\n<p style=\"text-align: justify;\"><strong>A couple of months ago, a renowned online platform for project managers\u2014Project-Management. com\u2014published a story about<a href=\"https:\/\/project-management.com\/top-10-main-causes-of-project-failure\/\"> the top 10 causes of project failure<\/a>. Just scanning this text, you won&#8217;t find anything about project scope management. Yet when you read it thoroughly, you&#8217;ll see that the factors described by the author are very much connected to defining and controlling the project&#8217;s scope.<\/strong><\/p>\n<p style=\"text-align: justify;\"><strong>What will you get thanks to this article:<\/strong><\/p>\n<ul style=\"text-align: justify;\">\n<li>How to plan project scope management process<\/li>\n<li>Meaning of the &#8220;scope&#8221; for project managers<\/li>\n<li>What the project scope management includes<\/li>\n<li>The influence of <a href=\"https:\/\/teamdeck.io\/\" target=\"_blank\" rel=\"noopener\">resource management software<\/a> on efficient project scope management<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><i><span style=\"font-weight: 400;\">Poor preparation<\/span><\/i><span style=\"font-weight: 400;\"> was deemed the number 1 cause of failure, followed by <\/span><i><span style=\"font-weight: 400;\">inadequate documentation and tracking. <\/span><\/i><span style=\"font-weight: 400;\">The list is closed by <\/span><i><span style=\"font-weight: 400;\">disregarding project warning signs. <\/span><\/i><span style=\"font-weight: 400;\">We&#8217;re mentioning these because this blog post is meant to help you reduce or eliminate these dangers by means of effectively managing the scope of the project.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Read on to see that scope management starts with preparation and is inextricably linked to proper documentation and monitoring of the project&#8217;s progress. What about project warning signs? You&#8217;ll see that one of the more ominous signs is scope creep. Fortunately, successful scope management can help you avoid it.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Let&#8217;s start by defining the most important terms we&#8217;ll use in this guide:<\/span><\/p>\n<h2 style=\"text-align: left;\"><strong>What is project scope management?<\/strong><\/h2>\n<p style=\"text-align: justify;\" data-pm-slice=\"1 2 []\"><strong>What&#8217;s the scope?<\/strong><\/p>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">As philosophers used to say, without an understanding of terms we use there is no understanding at all. So, what does the &#8220;scope&#8221; mean?<\/span><\/p>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">Let&#8217;s begin with the definition given by institutions from outside of the project management circle &#8211; by Oxford Dictionary. Thanks to them we can read about two meanings of the <\/span><em><span data-color=\"var(--blue-10)\">scope<\/span><\/em><span data-color=\"var(--blue-10)\"> term. First, the scope is just a potential, an opportunity, a <a href=\"https:\/\/teamdeck.io\/project-management\/capacity-planning-in-project-management\/\" target=\"_blank\" rel=\"noopener\">resource capacity<\/a>, a possibility to change, to achieve, to do something. But the second meaning is close enough to project management society which makes it worth quoting. Scope is:<\/span><\/p>\n<blockquote>\n<p><span data-color=\"var(--blue-10)\">(...) the range of things that a subject, an organization, an activity, etc. deals with<\/span><\/p>\n<p><span data-color=\"var(--blue-10)\">(Oxford Dictionary)<\/span><\/p>\n<\/blockquote>\n<h3 style=\"text-align: justify;\"><strong>What&#8217;s the scope for project management?<\/strong><\/h3>\n<p style=\"text-align: justify;\">When we compare the definition from above with that represented by <span data-color=\"var(--blue-10)\">well-recognizable among project managers institution you will see the connection. <\/span><\/p>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">Thanks to the Association for Project Management we get to know that &#8220;scope&#8221; refers to the entirety of the results, outcomes, and benefits and the work needed to deliver projects. It can be said, it\u2019s the work and\/or appropriately skilled employees required to output all of that project\u2019s requirements (i.e., to successfully deliver a product). <\/span><\/p>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">Worth to mention to avoid misunderstanding. This meaning is slightly wider than sounding similar &#8211; the\u00a0<\/span><strong><span data-color=\"var(--blue-10)\">product scope.<\/span><\/strong><span data-color=\"var(--blue-10)\"> Product scope &#8211; generally speaking &#8211; details the features and functions of a product or service. While:<\/span><\/p>\n<blockquote>\n<p><span data-color=\"var(--blue-10)\">Project scope is the work that must be done in order to deliver a product according to the product&#8217;s scope (required functions and features)<\/span><\/p>\n<p>(Wrike.com)<\/p>\n<\/blockquote>\n<h3 style=\"text-align: justify;\"><strong>What&#8217;s the project scope management?<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">Having this in mind, what&#8217;s project scope management? For the Association for Project Management:<\/span><\/p>\n<blockquote>\n<p><span data-color=\"var(--blue-10)\">Scope management is the process whereby the outputs, outcomes, and benefits are identified, defined, and controlled. \u2018Scope\u2019 is the term used in the management of projects to refer to the totality of the outputs, outcomes, and benefits and the work required to produce them.<\/span><\/p>\n<p><span data-color=\"var(--blue-10)\">(APM Body of Knowledge, 7th edition)<\/span><\/p>\n<\/blockquote>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">But in the older version, from <\/span><a href=\"https:\/\/www.pmi.org\/pmbok-guide-standards\/foundational\/pmbok\" target=\"_blank\" rel=\"noopener noreferrer\"><em><span data-color=\"var(--blue-10)\">PMBOK\u00ae Guide<\/span><\/em><\/a><em><span data-color=\"var(--blue-10)\">, 6th edition<\/span><\/em><span data-color=\"var(--blue-10)\"> perspective, project scope management is the process that allows you to ensure that the project includes <\/span><em><span data-color=\"var(--blue-10)\">all the work required, and only the work required.<\/span><\/em><\/p>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">To put it simply, project scope management thanks to the 7th edition can be interpreted as time and steps (a process) of acquiring and documenting knowledge about all aspects of the project. And the result of the project scope management process is the list of everything the project plan should contain (tasks and subtasks, budgets, responsibilities, etc).<\/span><\/p>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">But the 6th edition emphasizes necessary work (and\/or right experienced employee), work required by the project. From the last perspective, a project manager should be focused on people or &#8211; as should say &#8211; resources that are able (thanks to their skills and experience) to deliver the project with expected requirements in the expected time.<\/span><\/p>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">At the on of this chapter, let&#8217;s summarize with a quote from <\/span><em><span data-color=\"var(--blue-10)\">A Guide to the Project Management Body of Knowledge <\/span><\/em><\/p>\n<blockquote>\n<p><span data-color=\"var(--blue-10)\">Managing project scope is primarily concerned with defining and controlling what is and is not included in the project.<\/span><\/p>\n<p><span style=\"color: initial; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif; font-size: revert;\">(PMBOK\u00ae Guide, 7th Edition)<\/span><\/p>\n<\/blockquote>\n<h2 style=\"text-align: left;\"><strong>How can you benefit from effective project scope management?<\/strong><\/h2>\n<p style=\"text-align: justify;\" data-pm-slice=\"1 1 []\"><span data-color=\"var(--blue-10)\">Our competitor and also well-known project <a href=\"https:\/\/teamdeck.io\/\" target=\"_blank\" rel=\"noopener\">resource management software<\/a> provider informs on their website what&#8217;s the result and goal of the project scope management process. <\/span><\/p>\n<blockquote>\n<p><span data-color=\"var(--blue-10)\">Project scope management is a process that helps in determining and documenting the list of all the project goals, tasks, deliverables, deadlines, and budgets(...).<\/span><\/p>\n<p><span data-color=\"var(--blue-10)\">(Kissflow.com)<\/span><\/p>\n<\/blockquote>\n<p style=\"text-align: justify;\"><span data-color=\"var(--blue-10)\">As we see, It&#8217;s the inventory of everything the project plan should include. And<\/span> <span data-color=\"var(--blue-10)\">the main benefit of project scope management is that it helps you to deliver the project successfully. Thanks to this process you know what needs to be done (and what doesn\u2019t), so you can manage your team with more confidence. <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Other benefits of this process include:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">with a <a href=\"https:\/\/teamdeck.io\/leadership\/statement-of-work-in-project-management\/\" target=\"_blank\" rel=\"noopener\">scope statement<\/a> and a work breakdown structure in place, it&#8217;s much easier to schedule the work needed to deliver the project,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">strategic <\/span><a href=\"https:\/\/teamdeck.io\/project-management\/project-resource-management\/\"><span style=\"font-weight: 400;\">effective resource management<\/span><\/a><span style=\"font-weight: 400;\"> is possible when you know the scope of the project,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">you can prevent or mitigate scope creep (a situation when the project&#8217;s scope grows dynamically and uncontrollably),<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">it gives you a chance to establish good standards of communication and project management early on in the project lifecycle,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">knowing the scope of the project, you can better assess its current progress and your team&#8217;s performance.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\">\u00a0<\/p>\n<h2 style=\"text-align: left;\"><strong>Plan and steps to consider when thinking about developing p<\/strong><strong>roject scope management\u00a0<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The steps listed below are based on the Project Management Body of Knowledge (PMBOK\u00ae). Make sure to check out their instruction if you&#8217;re looking for a comprehensive scope management plan. Below, you&#8217;ll find a scope management process that should enable you to implement it for your upcoming project.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>Create a project scope management plan<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Planning scope management should start with you preparing upfront. Even before you collect requirements, and draft the scope for your project, plan how you&#8217;re going to go about it. Identify the main but better all the stakeholders and people who will have something to say about this project&#8217;s scope. <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Meet with your team and establish what the process of creating the scope will look like. It would help if you also thought about possible changes to your project&#8217;s scope. Of course, at this point, you&#8217;re not likely to know what can change, but you can determine what happens if changes occur.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Collect all of the decisions you make here in the scope management plan. It will be your guiding document for conducting the rest of the process.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>Gather requirements and define the project scope<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">It&#8217;s time to collect project requirements: things that have to be done in order to achieve your project goals. It&#8217;s not as simple as just going to your client and asking <\/span><i><span style=\"font-weight: 400;\">how do you want the end-product to look and behave? <\/span><\/i><span style=\"font-weight: 400;\">Gathering requirements is a discovery process, as the stakeholders might not even know at this point which particular features should be included in their product (especially if you&#8217;re tasked with managing a software development-related project. )<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Granted, your clients may not have the exact vision of the end product, but they are probably aware of the business objectives that this project should achieve. You can create a series of workshops and interviews to uncover users&#8217; needs and, as a result, establish the requirements.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Yet another way of gathering data-driven requirements is conducting a series of tests with prototypes in order to see which features and functions receive the most positive reaction from the target audience.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can also do some benchmarking to compare your potential requirements with the industry&#8217;s best practices.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Once you end up with a list of different requirements (features and functions, business objectives, processes needed to deliver a product, acceptance criteria), you can try to define the scope. Keep in mind that usually, not all of the elements you initially gather end up in the final project scope.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Defining project scope means creating the so-called scope statement document. A scope statement is where you document the scope of the project consisting of:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">project deliverables,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">the work required to complete these deliverables,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">potential constraints,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">acceptance criteria.<\/span><\/li>\n<\/ul>\n<h5 style=\"text-align: justify;\"><em><span style=\"font-weight: 400;\">TIP: It might be a good idea to document the exclusions in the scope statement as well (<\/span><span style=\"font-weight: 400;\">we will not include X and Y in the project scope)<\/span><span style=\"font-weight: 400;\">. They will be helpful when you have to manage expectations and negotiate changes to the scope later on.<\/span><\/em><\/h5>\n<h3 style=\"text-align: justify;\"><strong>Create a work breakdown structure (WBS)<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This step will help you to visualize the scope better and break it down into smaller elements. The work breakdown structure is a hierarchical framework of deliverables that correspond with the project&#8217;s output. <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Traditionally, the WBS is describing <\/span><i><span style=\"font-weight: 400;\">what <\/span><\/i><span style=\"font-weight: 400;\">and not <\/span><i><span style=\"font-weight: 400;\">how<\/span><\/i><span style=\"font-weight: 400;\">, so you should focus on deliverables instead of activities (e.g., <\/span><i><span style=\"font-weight: 400;\">payment<\/span><\/i><span style=\"font-weight: 400;\"> rather than <\/span><i><span style=\"font-weight: 400;\">design\/develop\/test the payment path<\/span><\/i><span style=\"font-weight: 400;\">). Another way to think about it is that WBS describes &#8220;what the client will receive,&#8221; not &#8220;what actions will be done by the project team.&#8221; Some project managers, however, treat it more like a breakdown of tasks and subtasks, which also is a helpful document.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Why should you bother with creating a WBS in the first place? First of all, it&#8217;s easier to create a schedule when you see the deliverables broken down into smaller bits. You can also create and allocate tasks more comfortably, having the WBS on which you can rely.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Finally, such a hierarchical structure makes it faster to grasp the project scope, especially if one&#8217;s a visual thinker. Not sure if you identify as such? Check our guide <\/span><a href=\"https:\/\/teamdeck.io\/toolbox\/sketchnoting-for-project-managers\/\"><span style=\"font-weight: 400;\">S<\/span><i><span style=\"font-weight: 400;\">ketchnoting for Project Managers<\/span><\/i><\/a><span style=\"font-weight: 400;\"> to see how you can benefit from visual thinking in project management.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>Validate the project scope and control it during the project lifecycle<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You have the project scope statement and the WBS, so you know what should be included in the project. Now, you need the stakeholders to validate and sign off the scope. Review it to see if there are any ambiguities and try to finalize it before the project work begins. This way, you can reduce the chances of the scope creep.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When the project is going on, you have to control the scope. Monitor what&#8217;s been done vs. what was supposed to be done. During that process, you will probably find the following tools useful:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/teamdeck.io\/toolbox\/10-free-project-planning-tools\/\"><span style=\"font-weight: 400;\">Project planning tools<\/span><\/a><span style=\"font-weight: 400;\"> &#8211; here you can see which tasks have been completed and which are still in the <\/span><i><span style=\"font-weight: 400;\">to-do<\/span><\/i><span style=\"font-weight: 400;\"> category.<\/span><\/li>\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/teamdeck.io\/toolbox\/resource-management-tools\/\"><span style=\"font-weight: 400;\">Resource management solution<\/span><\/a><span style=\"font-weight: 400;\">\u00a0allows you to see the progress expressed in terms of your team&#8217;s workload and compare it with the estimated hours.<\/span><\/li>\n<li><a href=\"https:\/\/teamdeck.io\/project-management\/capacity-planning-tools-tips-techniques\/\">Capacity planning tools<\/a><\/li>\n<li><a href=\"https:\/\/teamdeck.io\/project-management\/how-to-choose-an-online-leave-management-system\/\">Leave management system<\/a> &#8211; availability, absence management<\/li>\n<\/ul>\n<p><iframe loading=\"lazy\" src=\"\/\/www.youtube.com\/embed\/JwqaLpSJwoo\" width=\"560\" height=\"314\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<p>\u00a0<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Compare <\/span><span style=\"font-weight: 400;\">project reports<\/span><span style=\"font-weight: 400;\"> with the scope and the project management schedule to see if the timeline, workload, tasks completed, etc. align with your estimates.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The process of managing the scope of your project might seem complicated, especially given the amount of preparation that goes into it. Once you give it a try, however, you&#8217;ll see that the documents you create very early in the process (scope management plan and project scope statement) will help you tremendously further down the line and enable you to deliver the product or service your team is working on.<\/span><\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<div class=\"vc_row wpb_row vc_row-fluid redl-row-section feature-row vc_custom_1574416816256 vc_row-o-equal-height vc_row-o-content-middle vc_row-flex padding-medium bgv-default bgh-default halign-center\"><\/div><div class=\"vc_row wpb_row vc_row-fluid redl-row-section vc_row-o-content-middle vc_row-flex padding-default bgv-default bgh-default halign-default\"><div class=\"wpb_column vc_column_container text-center vc_col-sm-12 padding-default bgv-default bgh-default halign-center\"><div class=\"vc_column-inner \"><div class=\"wpb_wrapper\">\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h2 class=\"ql-align-center\" style=\"text-align: center;\"><strong>Want to improve the project scope management process with ease?<\/strong><\/h2>\n\n\t\t<\/div>\n\t<\/div>\n<a class=\"redl-btn   vc_custom_1596025898618 redl-btn-medium redl-btn-6ad89a3ee7a4a btn-icon-left redl-btn redl-btn-two vc_custom_1551260371526 redl-btn-medium redl-btn-5f2168a4adf5d btn-hover-one btn-icon-right signup-top\" href=\"https:\/\/app.teamdeck.io\/register\">Get a 30-day FREE Trial<\/a><div class=\"vc_empty_space\"   style=\"height: 32px\" ><span class=\"vc_empty_space_inner\"><\/span><\/div>\n<\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"\u00cen urm\u0103 cu c\u00e2teva luni, o platform\u0103 online renumit\u0103 pentru managerii de proiect - Project-Management. com - a publicat un articol despre cele mai importante 10 cauze ale e\u0219ecului proiectelor. Doar scan\u00e2nd acest text, nu ve\u021bi g\u0103si nimic despre managementul domeniului de aplicare al proiectului. Cu toate acestea, atunci c\u00e2nd...","protected":false},"author":6,"featured_media":8626,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[],"class_list":["post-5847","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>4 Steps to Effective Project Scope Management | Teamdeck.io<\/title>\n<meta name=\"description\" content=\"Successful project scope management can help you deliver projects successfully: on time and within budget. 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