{"id":4601,"date":"2019-01-28T16:05:48","date_gmt":"2019-01-28T14:05:48","guid":{"rendered":"https:\/\/teamdeck.io\/?p=4601"},"modified":"2023-10-15T19:00:08","modified_gmt":"2023-10-15T17:00:08","slug":"przewodnik-zarzadzania-zasobami-projektu","status":"publish","type":"post","link":"https:\/\/teamdeck.io\/pl\/zarzadzanie-projektami\/przewodnik-zarzadzania-zasobami-projektu\/","title":{"rendered":"Zarz\u0105dzanie zasobami projektu 101: Przewodnik dla kierownik\u00f3w projekt\u00f3w"},"content":{"rendered":"<div class=\"yoast-breadcrumbs\"><span><span><a href=\"https:\/\/teamdeck.io\/\">Home<\/a><\/span> \u00bb <span class=\"breadcrumb_last\" aria-current=\"page\">Project Resource Management 101: Guide for Project Managers<\/span><\/span><\/div>\n\n<p style=\"text-align: justify;\"><strong>If you are asking yourself what is resource management, you&#8217;re in an absolutely good place. In managing a project, you don\u2019t only manage the tasks it takes to deliver it. How you plan, organize, and manage your team has a significant impact on your project\u2019s success. No wonder following the best practices of resource management can make a real difference in the workplace.\u00a0<\/strong><\/p>\n<p><span style=\"color: #000000;\"><strong>What will you get with this article:<\/strong><\/span><\/p>\n<ul>\n<li>How <a href=\"https:\/\/teamdeck.io\/\" target=\"_blank\" rel=\"noopener\">resource management software<\/a> increased the effectiveness of project resource management<\/li>\n<li>The role of resource management in project management<\/li>\n<li>Project scheduling techniques<\/li>\n<li>Differences between resource planning, <a href=\"https:\/\/teamdeck.io\/project-management\/resource-allocation-for-project-managers\/\" target=\"_blank\" rel=\"noopener\">resource allocation<\/a>, and resource scheduling<\/li>\n<\/ul>\n<h2 data-pm-slice=\"1 1 []\"><strong>Why is project resource management?<\/strong><\/h2>\n<p><span data-color=\"var(--green-10)\">Because we&#8217;d like to shed a bright light on the essence of project resource management we need to introduce a little piece of academic conversation aimed at enlightening the terms related to our main topic.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">But here is also another reason for these quibbles. Without having a clear understanding of the main elements and factors making up project resource management anyone&#8217;s decisions are exposed to a greater risk of error. Errors related to the processes within the project or even within the selection of software for increasing managing project resources.<\/span><\/p>\n<figure style=\"width: 2506px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/18095018\/booking_5_collaboration.jpg\" alt=\"Project resource management\" width=\"2506\" height=\"1328\" \/><figcaption class=\"wp-caption-text\">The part of the project resource management process [Source: Teamdeck software]<\/figcaption><\/figure>\n<p><span data-color=\"var(--green-10)\">Having a big picture will make up you won&#8217;t get lost in the maze of concepts and unclear connections between knowledge areas that fundamentally support project management.<\/span><\/p>\n<h3><strong>From project, project management, to project resource management<\/strong><\/h3>\n<p>IT project management, <a href=\"https:\/\/teamdeck.io\/project-management\/marketing-project-management-software-tools-tips-phases\/\">marketing project management<\/a>, project management in the real estate industry, or <a href=\"https:\/\/teamdeck.io\/toolbox\/agency-project-management-stack\/\" target=\"_blank\" rel=\"noopener\">creative agency project management<\/a> &#8211; however, or whatever industry you&#8217;ll insert before the &#8220;project management&#8221; word, the phases, processes, and steps are mostly the same. But, before you will get to know about it, a little introduction has to be made.\u00a0<\/p>\n<p><span data-color=\"var(--green-10)\">As we know, people learn faster when seeing pictures, or examples &#8211; something can be caught by senses, with eyes in the first place. So &#8211; before being exposed to numerous questions related to the meaning of each term in the presented definitions below &#8211; let&#8217;s begin with imaginative and easily adaptable examples belonging to the family of project management.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">Starting from less complex and taking less time:<\/span><\/p>\n<ul>\n<li><span data-color=\"var(--green-10)\">building a good-selling website with many interactive elements that will not slow down on the mobile devices &#8211; in 4 weeks;<\/span><\/li>\n<li><span data-color=\"var(--green-10)\">reshaping a design of bottles by a beer company and its manufacturing before summer starts &#8211; in 3 months;<\/span><\/li>\n<li><span data-color=\"var(--green-10)\">sales&#8217; expansion onto a new market, which includes renting offices, finding, selecting, hiring new specialists, preparing a marketing plan, and its implementation for the local demand &#8211; in 6 months;<\/span><\/li>\n<li><span data-color=\"var(--green-10)\">creating something like this below in 48 months &#8211; creating the world&#8217;s largest dam. This example is standing on the third largest river in the world &#8211; China&#8217;s Yangtze River.\u00a0<\/span><\/li>\n<\/ul>\n<figure style=\"width: 1600px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/cdn.britannica.com\/20\/119620-050-AC901996\/Yichang-Three-Gorges-Dam-Yangtze-River-China.jpg\" alt=\"Project resources needed to bring project success is handled by the experienced resource manager\" width=\"1600\" height=\"1072\" \/><figcaption class=\"wp-caption-text\">This 17-year, $59 billion project measures 595 feet tall, 131 feet wide, and more than 7,600 feet long, with 32 main turbines producing electricity. Costs? Each task&#8217;s requirements? Timelines? Schedules? A number of people and skills involved?<\/figcaption><\/figure>\n<p><span data-color=\"var(--green-10)\">Concluding, whenever you think &#8220;project&#8221; you have to have a picture of how many people, skills, subcontractors, tools, and arrangements contain the project. How many resources, dependencies, little steps, and a million tasks, and schedules are involved to complete each illustration of the project?<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">Continuing our subject, time to dig into definitions. So let&#8217;s begin with something easier to adopt. Let&#8217;s imagine you talk to the kid and want to describe to him what&#8217;s the meaning of project management. In a context like this one, you could easily accord to the definition from projectmanager.com:<\/span><\/p>\n<blockquote>\n<p>Project management is the discipline of planning, executing and completing projects.<\/p>\n<\/blockquote>\n<p><span data-color=\"var(--green-10)\">The abovementioned understanding sees project management as a process and breaks it down into 3 steps. Of course, each of them contains a few other groups of elements, processes, tasks, and &#8211; always underestimate, always unpredictable &#8211; challenges related to each of them.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">But, it is a very simplified version of the project management life cycle &#8211; because this is how the specialists name the process. The most popular is the version with 5 phases. Developed by the PMI include conception and initiation, planning, execution, performance\/monitoring, and project closure.<\/span><\/p>\n<figure id=\"attachment_10516\" aria-describedby=\"caption-attachment-10516\" style=\"width: 1424px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-10516 size-full\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/09170227\/5bd9fbb8792c1491dfc88cc4_5-Project-Management-Phases.png\" alt=\"Project resource management is simply correlated with project team positions \" width=\"1424\" height=\"687\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/09170227\/5bd9fbb8792c1491dfc88cc4_5-Project-Management-Phases.png 1424w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/09170227\/5bd9fbb8792c1491dfc88cc4_5-Project-Management-Phases-300x145.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/09170227\/5bd9fbb8792c1491dfc88cc4_5-Project-Management-Phases-1280x618.png 1280w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/09170227\/5bd9fbb8792c1491dfc88cc4_5-Project-Management-Phases-768x371.png 768w\" sizes=\"auto, (max-width: 1424px) 100vw, 1424px\" \/><figcaption id=\"caption-attachment-10516\" class=\"wp-caption-text\">5 phases of the project management process (project management life cycle). Having this visualization in front of your eyes, you can imagine areas where a project resource management system can help with<\/figcaption><\/figure>\n<p><span data-color=\"var(--green-10)\">But this definition doesn&#8217;t raise the topic of who. To say it specifically &#8211; a human being, a specialist and his competencies, experience, or maturity.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">According to the same PMI that we often mention here, they offered a definition that highlights something behind each project. It&#8217;s about the people, from project managers to project contractors and the workforce in the project involved. People who schedule but also who are selected to participate at some stage of the project and assigned to tasks.<\/span><\/p>\n<p>Paraphrasing their words, project management is about using <span style=\"font-size: revert; color: initial; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">specific knowledge, talents, skills, devices, tools, methods, processes, and techniques to deliver something of &#8220;value to people&#8221;.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">As we see, here is more about competencies (soft competencies as well), about having information and the ability to implement that knowledge. Or &#8211; to use a phrase taken from, let&#8217;s say, a motivational library &#8211; turn thinking into action and get things done.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">In the summary of this chapter, we use the Association for Project Management institute proposition. It&#8217;s not the most painless one to remember, or even to understand project management definition, but after reading what&#8217;s above, it can be easy to imagine what the author had in the mind. But, here is something we do not agree with. Nevertheless:<\/span><\/p>\n<blockquote>\n<p>Project management is the application of processes, methods, skills, knowledge and experience to achieve specific project objectives according to the project acceptance criteria within agreed parameters. Project management has final deliverables that are constrained to a finite timescale and budget.<\/p>\n<\/blockquote>\n<p><span data-color=\"var(--green-10)\">A few words of comments. We see some similarities with the propositions suggested earlier, so it&#8217;s not to be said anything more about it. What&#8217;s new are the limited time and budget, and acceptance criteria. Starting from the last one, your client usually has some expectations of what he wants to see at the finish, how should it works, and how should it help solve his challenges. He can&#8217;t accept the result of your work. And then what?<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">But it&#8217;s hard to make a contradiction &#8211; acceptance criteria can make a project last longer than assumed. But, we can&#8217;t agree with the statement that suggests the budget and time are the conditions that make leading the project qualified as project management.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-10483\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2022\/05\/09115329\/timesheets_2_multiple.jpg\" alt=\"\" width=\"1620\" height=\"877\" \/><\/p>\n<p>Finite timescale and budget are what split project management from just management [Screen above = multiple tasks&#8217; time tracking overview via project resource management system]<\/p>\n<p><span data-color=\"var(--green-10)\">Anyone knows the last two aspects that are to be taken into account by any chairman, boss, or decision-maker doing any project are the aforementioned time and budget &#8211; because they aren&#8217;t unlimited. But the only return of investment, the expected return in the expected amount of time has the biggest impact on business decisions than any other factor. And from many businesses&#8217; point of view, the fundamental part of the business is money. Because, if you have enough money, you don&#8217;t have to make hasty decisions and wait for what competitors will do fighting for the next clients.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">If we agree with the last statement, we cannot agree with the statement that project management is something else than &#8220;management&#8221; indicating the key factor that distinguishes both is that project management has this final deliverable and a finite timespan, unlike management which is an ongoing process.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">We&#8217;re not sure is it working only that way. Does the business goal is to have many clients, especially amount of clients that allow the business to run? Does the business need ongoing communication with potential clients? Does the marketing department implement in the required time smaller tasks or bigger projects to make better communication, the number of website visitors, and the number of leads? Do the people responsible for marketing and communication don&#8217;t have to once a month or a few times the year informing about the results?\u00a0<\/span><\/p>\n<h3 data-pm-slice=\"1 1 []\"><strong>The answer to the question <em>Why is a project resource management<\/em><\/strong><\/h3>\n<p>Do you understand the importance of project resource management now?<\/p>\n<figure style=\"width: 1384px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/images.surferseo.art\/2068d9f3-8586-4dc5-828f-47f4d7501878.png\" alt=\"\" width=\"1384\" height=\"1034\" \/><figcaption class=\"wp-caption-text\">Now, do you understand the importance of project resource management? [Source: &#8220;The State of Project Management&#8221; annual report, Wellington 2020].<\/figcaption><\/figure>\n<h3><strong>What&#8217;s the role of project resource management?<\/strong><\/h3>\n<p><span data-color=\"var(--green-10)\">You&#8217;ve got a lot about project management, so you don&#8217;t have to be informed more. We also already know where <\/span><strong><span data-color=\"var(--green-10)\">always<\/span><\/strong><span data-color=\"var(--green-10)\"> to find among 5 phases of the project management lifecycle place for project resource management.<\/span><\/p>\n<ul>\n<li>Initiation and conception phase<\/li>\n<li>Planning &#8211; always here<\/li>\n<li>Launch and execution &#8211; always here<\/li>\n<li>Monitoring and control &#8211; always here<\/li>\n<li>Project closure<\/li>\n<\/ul>\n<p>It&#8217;s for the shining star of our investigation &#8211; project resource management. We already know what a project means. <span data-color=\"var(--green-10)\">So, what resources are?<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">Thanks to the <\/span><em><span data-color=\"var(--green-10)\">APM Body of Knowledge<\/span><\/em><span data-color=\"var(--green-10)\">, we know resources are understood large &#8211; as people (and their skills), but also as money, machinery, materials, technology, and anything else needed to deliver the expected result. It also can be told a resource is everything that is demanded to complete a task or project.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">Of course, from the perspective of many businesses, especially services-oriented companies, managing resources is all about people. People and their skills.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">For them, project resource management is:<\/span><\/p>\n<blockquote>\n<p><span data-color=\"var(--green-10)\">(...) acquiring, allocating and managing the resources, such as individuals and their skills, finances, technology, materials, machinery and natural resources required for a project. Resource management ensures that internal and external resources are used effectively on time and to budget.<\/span><\/p>\n<\/blockquote>\n<p>It&#8217;s not quite the easiest definition ever made, because of its ambiguous terms thus it could be pretty fine for an academic dissertation. But not on this blog. On Projectmanager.com we get to know in a straightforward way. Without talking about quality, demands, and expectations that come from stakeholders, or even time and budget.<\/p>\n<blockquote>\n<p><span data-color=\"var(--green-10)\">Resource management is the process of planning, scheduling and allocating resources to complete a project.<\/span><\/p>\n<\/blockquote>\n<figure style=\"width: 1916px\" class=\"wp-caption alignnone\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/15174243\/Zrzut-ekranu-2022-04-15-o-13.10.10-1.png\" alt=\"\" width=\"1916\" height=\"1142\" \/><figcaption class=\"wp-caption-text\">Team utilization report overview &#8211; an example of measuring people&#8217;s work [source: Teamdeck &#8211; the project resource management software]<\/figcaption><\/figure>\n<p><span data-color=\"var(--green-10)\"><strong>Good resource management results in the right resources being available at the right time for the right work.<\/strong> <\/span><span data-color=\"var(--green-10)\">And the role of the resource manager is to &#8211; paraphrasing the APM words &#8211; <\/span>identify the resources required (employees with relevant skills and experience) <span data-color=\"var(--green-10)\">to deliver the work, as part of planning, and determine when the resources will be needed, through scheduling.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">As we see, generally speaking, the definitions &#8211; excluding the form of how they&#8217;re presented &#8211; are similar. If we try to compare project resource management definitions we will be more enlighted by seeing what they all together have in common. Well:<\/span><\/p>\n<ul>\n<li><span data-color=\"var(--green-10)\">pre-planning\/planning<\/span><\/li>\n<li><span data-color=\"var(--green-10)\">allocating\/scheduling\/matching<\/span><\/li>\n<li><span data-color=\"var(--green-10)\">monitoring\/measuring<\/span><\/li>\n<li><span data-color=\"var(--green-10)\">optimization<\/span><\/li>\n<\/ul>\n<p><span style=\"color: #000000;\" data-color=\"var(--green-10)\">To sum up the discussion so far, project resource management is &#8211; without any doubt &#8211; the most demanding and challenging element in the project management process. Its role &#8211; generally speaking &#8211; comes down to planning, organizing, controlling, and measuring people\u2019s work.\u00a0<\/span><\/p>\n<p><span style=\"color: #000000;\">Project resource management is\u2014to put it simply\u2014making the most efficient use of finite resources given at your disposal. Or &#8211; to say it how things really going on &#8211; use the maximum available resources &#8211; previously identified and vetted for appropriate skills &#8211; to complete a project in an expected time with an expected result.<\/span><\/p>\n<h3><strong><span data-color=\"var(--green-10)\">Between resource scheduling, resource allocation, and project resource management<\/span><\/strong><\/h3>\n<p><span data-color=\"var(--green-10)\">To avoid too long an introduction, you have to be aware that the 3 above-mentioned terms for some project managers and academic representatives are understood as separate and each of them has its own meaning.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">But for some people resource scheduling and resource allocation mean the same, and both are a part of something bigger &#8211; resource management. But among many sources about our subject, also can be found definitions suggest equating &#8220;resource management&#8221; and &#8220;resource scheduling&#8221; (take a look at Wikipedia&#8217;s definition). So, it&#8217;s time for a few words of explanation.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-medium\" src=\"https:\/\/media.giphy.com\/media\/3o6MbnqpZBwWdWg3gk\/giphy.gif\" alt=\"Plan resource management that includes resource capacity and resource requests\" width=\"480\" height=\"366\" \/><\/p>\n<p><span data-color=\"var(--green-10)\">We agree with Saviom company &#8211; our competitor in the market of project resource management systems &#8211; that:\u00a0\u00a0<\/span><\/p>\n<blockquote>\n<p><em><span data-color=\"var(--green-10)\">Resource allocation, also known as resource scheduling, recognizes and assigns resources for a specific period to various activities<\/span><\/em><\/p>\n<\/blockquote>\n<p><span data-color=\"var(--green-10)\">In the blink of an eye can be seen that this definition could also be treated as a resource management definition as well. Isn&#8217;t it? Nevertheless, in this article, we try to maintain the order according to which project resource management and its whole process contain scheduling and allocation as its parts.<\/span><\/p>\n<p><span data-color=\"var(--green-10)\">We could continue this discourse on defining nuances, but that&#8217;s not the goal. The purpose of this chapter is to provide you with a broader picture of the terminological considerations and challenges related to the term of interest.<\/span><\/p>\n<p>\u00a0<\/p>\n<h2 style=\"text-align: justify;\"><strong>KPIs, challenges, and helpful role of software for project resource management<\/strong><\/h2>\n<h3><strong>Project resource management KPIs\u00a0<\/strong><\/h3>\n<p style=\"text-align: justify;\">A. Estimated vs. actual hours worked by the employee<\/p>\n<p>Does the project is flowing with the plan &#8211; that&#8217;s an ongoing question in every project manager&#8217;s head. The comparison of an assumed estimated value (such as hours that has to be spent on a task by the employee) with the actual tracked hours is the way to check the progress. Thanks to this method you will be able to spot early signs of project delays and make some changes during the current project or future.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10663 size-full\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23081930\/Zrzut-ekranu-2022-05-12-o-14.57.12-1.png\" alt=\"Resource management metrics\" width=\"1328\" height=\"934\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23081930\/Zrzut-ekranu-2022-05-12-o-14.57.12-1.png 1328w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23081930\/Zrzut-ekranu-2022-05-12-o-14.57.12-1-300x211.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23081930\/Zrzut-ekranu-2022-05-12-o-14.57.12-1-1280x900.png 1280w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23081930\/Zrzut-ekranu-2022-05-12-o-14.57.12-1-768x540.png 768w\" sizes=\"auto, (max-width: 1328px) 100vw, 1328px\" \/><\/p>\n<p style=\"text-align: justify;\">\u00a0<\/p>\n<p style=\"text-align: justify;\">\u00a0<\/p>\n<p style=\"text-align: justify;\">B. Estimated vs. actual cost per team member (resource cost variance)<\/p>\n<p style=\"text-align: justify;\">Costs generated by the work of a team are another factor that forces project leaders to think intensively. Good project resource management systems allow you to assign hourly or even daily rates to each of the team members and makeup <a href=\"https:\/\/teamdeck.io\/toolbox\/project-cost-tracking\/\">project cost tracking<\/a> reports based on them and your team&#8217;s timesheets.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-10664\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082105\/Zrzut-ekranu-2022-05-12-o-14.58.22-1.png\" alt=\"\" width=\"1642\" height=\"884\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082105\/Zrzut-ekranu-2022-05-12-o-14.58.22-1.png 1642w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082105\/Zrzut-ekranu-2022-05-12-o-14.58.22-1-300x162.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082105\/Zrzut-ekranu-2022-05-12-o-14.58.22-1-1280x689.png 1280w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082105\/Zrzut-ekranu-2022-05-12-o-14.58.22-1-768x413.png 768w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082105\/Zrzut-ekranu-2022-05-12-o-14.58.22-1-1536x827.png 1536w\" sizes=\"auto, (max-width: 1642px) 100vw, 1642px\" \/><\/p>\n<p style=\"text-align: justify;\">\u00a0<\/p>\n<p style=\"text-align: justify;\">C. Billable vs. non-billable hours<\/p>\n<p style=\"text-align: justify;\">The split between non-billable and billable hours in projects helps with tracking company profitability. Check how many hours your team members spend on activities such as meetings, administrative tasks, etc.<\/p>\n<p style=\"text-align: justify;\">D. Resource utilization \/ Employee utilization<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Resource utilization is one of the most important performance KPIs tracked in companies. After all, you don&#8217;t want your team to be overbooked or overworked. And &#8211; in otherwise &#8211; nobody should be without assignments. There are <\/span><span style=\"font-weight: 400;\">2 ways to calculate <a href=\"https:\/\/teamdeck.io\/project-management\/how-to-measure-resource-utilization\/\">resource utilization<\/a><\/span><span style=\"font-weight: 400;\">, and you should use them at two different phases of the project life cycle.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-10665\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082225\/Zrzut-ekranu-2022-05-12-o-15.00.28-1.png\" alt=\"\" width=\"1676\" height=\"1074\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082225\/Zrzut-ekranu-2022-05-12-o-15.00.28-1.png 1676w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082225\/Zrzut-ekranu-2022-05-12-o-15.00.28-1-300x192.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082225\/Zrzut-ekranu-2022-05-12-o-15.00.28-1-1280x820.png 1280w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082225\/Zrzut-ekranu-2022-05-12-o-15.00.28-1-768x492.png 768w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2021\/01\/23082225\/Zrzut-ekranu-2022-05-12-o-15.00.28-1-1536x984.png 1536w\" sizes=\"auto, (max-width: 1676px) 100vw, 1676px\" \/><\/p>\n<p>\u00a0<\/p>\n<h3 data-pm-slice=\"1 3 []\"><strong>Challenges appearing during project resource management processes<\/strong><\/h3>\n<p>A. Lack of easy access to competencies of resources and resource pool<\/p>\n<p>The bigger number of projects, the bigger number of employees involved. The bigger number of employees, the harder is quickly finding appropriate ones to assign to a project. The role of a sufficient project resource planning system is to help with finding resources with expected skills, maturity, experience, competencies, location, cost profile, time zone, etc.\u00a0<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-11147\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/15141847\/Zrzut-ekranu-2022-04-12-o-13.00.02-1.png\" alt=\"\" width=\"2396\" height=\"1166\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/15141847\/Zrzut-ekranu-2022-04-12-o-13.00.02-1.png 2396w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/15141847\/Zrzut-ekranu-2022-04-12-o-13.00.02-1-300x146.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/15141847\/Zrzut-ekranu-2022-04-12-o-13.00.02-1-1280x623.png 1280w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/15141847\/Zrzut-ekranu-2022-04-12-o-13.00.02-1-768x374.png 768w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/15141847\/Zrzut-ekranu-2022-04-12-o-13.00.02-1-1536x747.png 1536w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/15141847\/Zrzut-ekranu-2022-04-12-o-13.00.02-1-2048x997.png 2048w\" sizes=\"auto, (max-width: 2396px) 100vw, 2396px\" \/><\/p>\n<p>\u00a0<\/p>\n<p>B. Missing resource&#8217;s performance overview<\/p>\n<p>Measuring productivity is still the main challenge in companies &#8211; in the new ones and with a long tradition. The work time analysis &#8211; both productive and non-productive, employee&#8217;s time tracking spent on particular tasks is the way that helps with work optimization and time and budget forecasting.\u00a0<\/p>\n<p>\u00a0<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-11148\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/17152225\/timesheets_9_analyze.jpg\" alt=\"\" width=\"1914\" height=\"1490\" \/><\/p>\n<p>\u00a0<\/p>\n<p>C. Scheduling conflicts<\/p>\n<p><a href=\"https:\/\/teamdeck.io\/project-management\/project-scheduling-conflicts\/\" target=\"_blank\" rel=\"noopener\">Scheduling conflicts<\/a> aren&#8217;t something rare even in a very well-organized company. Especially in the software houses, advertising agencies, and other services-oriented companies where work even just a few project managers are looking for appropriate resources. The project resource management system warns about booking overlaps and &#8211; from the employee&#8217;s perspective &#8211; overbooking.<\/p>\n<p><strong style=\"font-size: revert; color: initial; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-11149\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/17152225\/booking_4_resolve_conflicts.jpg\" alt=\"\" width=\"1130\" height=\"590\" \/><\/strong><\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p>D. Inadequate resource capacity planning<br \/>Planning the resource capacity can skip last-minute delays. The capacity defines the resources available for taking up a specific task.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-11150 size-full\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/17152225\/booking_2_workload_capacity-1.jpg\" alt=\"Project management tool is needed for effectively managing project tasks and project work\" width=\"1220\" height=\"565\" \/>If you\u2019ve delivered a project on time and within budget, you\u2019re on the right track. A lot of organizations fail to outline resource capacity in the initial project phase; as a result, it\u2019s difficult to plan resource allocation.<\/p>\n<p>Resource capacity can be analyzed with resource tracking. Thanks to some all-purpose Resource Management with project management tools that can ease this challenge.<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Depending on your team\u2019s size, company profile, and the project management methodology you follow, you can choose from a variety of resource management tools. In fact, in the beginning, you can even use a simple spreadsheet to do so (although I would advise you otherwise, as spreadsheets may\u00a0become ineffective as your business grows).<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Summarizing this chapter, ideally, a proper <\/span><a href=\"https:\/\/teamdeck.io\/project-management\/top-resource-management-tools\/\"><span style=\"font-weight: 400;\">resource management tool<\/span><\/a><span style=\"font-weight: 400;\"> should consist of a schedule (e.g., in the form of a simple <a href=\"https:\/\/teamdeck.io\/project-management\/resource-calendar\/\">resource calendar <\/a>view), your resources\u2019 availability, their current bookings, and timesheets.<\/span><\/p>\n<p style=\"text-align: justify;\">Custom categories or tags are also helpful, as they make it easier to navigate to the resources you need at the moment, filter the view by specific roles or projects, etc.<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Finally, you may want to choose a tool with an integrated reports section, where you can easily use the data you collect to analyze the <a href=\"https:\/\/teamdeck.io\/project-management\/team-workload-management\/\">team&#8217;s workload<\/a>, <a href=\"https:\/\/teamdeck.io\/toolbox\/track-your-projects-budget-with-teamdeck\/\">project budgets<\/a>, or the ROI for the company.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The more comprehensive (yet clear) the view is, the better insights you can draw from it.<\/span><\/p>\n<p data-pm-slice=\"1 3 []\">\u00a0<\/p>\n<h2 data-pm-slice=\"1 3 []\"><strong>What project resource manager is involved in? What are his addictions?<\/strong><\/h2>\n<h3><strong>The role, the responsibilities of the project resource manager<\/strong><\/h3>\n<p><span data-color=\"var(--red-10)\">From betterteam.com &#8211; the HR industry company:<\/span><\/p>\n<blockquote>\n<p><span data-color=\"var(--red-10)\">Resource managers assist project managers with human resources planning and staff allocation. They determine a company&#8217;s capacity to meet the staffing requirement of projects, assign personnel to projects, and hire new employees. They may also manage payrolls and train staff.<\/span><\/p>\n<\/blockquote>\n<p><span data-color=\"var(--red-10)\">For better visualization of this chapter&#8217;s starring role &#8211; resource planner &#8211; let&#8217;s use some comparison. The comparison is based on the simplified difference between resource managers and project managers. So, Project Managers operate on a project level &#8211; they coordinate a group of projects (mostly, connected to each other) or just a project. They are responsible for having it completed by the project team. While Resource Managers operate on a company level. Selecting, allocating, and matching appropriately skilled resources to multiple projects.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-medium\" src=\"https:\/\/media.giphy.com\/media\/oyPTTOQMtuzthM5xKX\/giphy.gif\" alt=\"Resource management plan is evidently an important piece to fully managing internal and external resources\" width=\"480\" height=\"360\" \/><\/p>\n<p><span data-color=\"var(--red-10)\">Association for Project Managers by the mouth of Kirsten Bird proposes such meaning of our star.<\/span><\/p>\n<blockquote>\n<p><span data-color=\"var(--red-10)\">The project professional must identify the resources required to deliver the work, as part of planning, and determine when the resources will be required, through scheduling.<\/span><\/p>\n<\/blockquote>\n<p><span data-color=\"var(--red-10)\">What we&#8217;d like to emphasize extremely is the first part when it says &#8220;Must identify...&#8221;. Why it&#8217;s so important? First of all, but not the most important, because it&#8217;s the starting point. While talking about resource management aspects, mostly highlights scheduling of its core. Here we see what is the fundament of good scheduling &#8211; a soft skills, especially a great eye and feeling with people. <\/span><\/p>\n<p>Now it&#8217;s time for the <span data-color=\"var(--red-10)\">Resource Manager&#8217;s responsibilities:<\/span><\/p>\n<ul>\n<li><span data-color=\"var(--red-10)\">Skills-based checking staff&#8217;s availability, and assigning to projects that will facilitate closing the project within the time and budget indicated<\/span><\/li>\n<li><span data-color=\"var(--red-10)\">Observing employees&#8217; utilization, workload, and overtime hours<\/span><\/li>\n<li><span data-color=\"var(--red-10)\">Documenting processes and maintaining records<\/span><\/li>\n<li><span data-color=\"var(--red-10)\">Teaming with internal departments and assuring the appropriate amount of relevant employees<\/span><\/li>\n<li><span data-color=\"var(--red-10)\">Supplying project managers with constant resource management-related support.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\">Mitigating resource concerns by reallocating employees, revising goals, or assigning additional team<\/span><\/li>\n<li><span data-color=\"var(--red-10)\">Hiring new people in accordance with company or project requirements<\/span><\/li>\n<li><span data-color=\"var(--red-10)\">Assisting with HR processes, such as invoicing, staff training, payroll administration, compensation, etc.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\">Keeping informed with trends in resource management and labor laws.<\/span><\/li>\n<\/ul>\n<h3><strong style=\"color: revert; font-size: revert; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, Oxygen-Sans, Ubuntu, Cantarell, 'Helvetica Neue', sans-serif;\">Scope of knowledge the Project Resource Manager is addicted to<\/strong><\/h3>\n<p><span data-color=\"var(--red-10)\">Areas of knowledge given by Project Management Body of Knowledge (PMBOK).<\/span><\/p>\n<ul>\n<li><span data-color=\"var(--red-10)\"><strong>Integration Management:<\/strong> Takes various project management processes and methodologies to create a strategy that helps teams work better together.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Scope Management:<\/strong> Project tasks, deliverables, and milestones are identified, defined, and controlled through a process that includes collecting stakeholder requirements, creating a work breakdown structure (WBS), and then monitoring and managing changes.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Schedule Management:<\/strong> creates a realistic timeline to achieve project goals.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Cost Management:<\/strong> Process that manages the planning and controlling of costs related to a project. This means collecting, analyzing, and reporting on costs to forecast and monitor the project budget to keep from overspending.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Quality Management:<\/strong> Overseeing all activities related to the creation of project deliverables to make sure that it meets quality expectations. This is done by continuing to measure quality throughout the execution of the project and correcting any deviations from quality expectations.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Resource Management:<\/strong> Getting the most from the people, materials, and equipment needed to execute your project by allocating and reallocating resources as needed.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Communication Management:<\/strong> Various processes are used to deliver clear messages in a project. It involves the creation of channels, frequency, and correct messaging to make sure they\u2019re received in a timely manner and understood.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Risk Management:<\/strong> Identifying, evaluating, and preventing or mitigating risks in your project, whether these are negative risks to avoid or positive risks to exploit.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Procurement Management:<\/strong> Building and maintaining relationships with external resources required in your project. This includes vendors that sell products and services needed to meet project objectives.<\/span><\/li>\n<li><span data-color=\"var(--red-10)\"><strong>Stakeholder Management:<\/strong> Identifying project stakeholders, determining their expectations and influence, and then developing strategies to manage them and keep them updated on progress.<\/span><\/li>\n<\/ul>\n<h2><strong>Project resource management strategies<\/strong><\/h2>\n<h3 id=\"3\" style=\"text-align: justify;\">A. Resource allocation<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Taking into account the skills and availability of your employees, you should have a list of employees ready to assign to a project. With a list of employees already selected to join your project, you can book them in the tool of your choosing.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-medium\" src=\"https:\/\/media.giphy.com\/media\/8IGuMMq3Aka8Zq9Kax\/giphy.gif\" alt=\"Resource management plan assume how project resource management important is to control resources needed to finish tasks\" width=\"480\" height=\"343\" \/><\/p>\n<p style=\"text-align: justify;\">As <a href=\"https:\/\/teamdeck.io\/project-management\/resource-allocation-for-project-managers\/\" target=\"_blank\" rel=\"noopener noreferrer\">resource allocation<\/a> is the process of making the most of the resources you have, you should then track their performance and utilization. This aspect of human resources management will help you avoid under or overutilization and prevent employee burnout.<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Other benefits of resource allocation, include:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">improved visibility of all resources across the company<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">more accurate bookings<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">easier negotiations over bookings with other PMs<\/span><\/span><\/li>\n<\/ul>\n<h3>B. Resource utilization<\/h3>\n<p>You keep an eye on how much work is being done by your human, technical, mechanical and other resources, while also keeping an eye on the hours they put in. You will be especially concerned with resources that are \u201cunder-utilized\u201d or \u201cover-utilized\u201d (overallocation).<\/p>\n<h3>C. Resource leveling<\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">If you\u2019re able to adjust the project schedule to meet the project\u2019s deadline, you can use resource-leveling. To modify a schedule using resource leveling, divide or merge activities according to the resources\u2019 availability, so there are no under- or overutilized project team members.<\/span><\/p>\n<h3>D. Resource forecasting<\/h3>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-10487 size-full\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2022\/05\/09115328\/timesheets_6_simplify-forecasting.jpg\" alt=\"\" width=\"2074\" height=\"1506\" \/><\/p>\n<p>A resource manager who does his job well and who knows his numbers will be able to predict, with reasonable confidence, how much work his team can do over a period of time. This enables the team and the company to accurately prepare and plan for upcoming commitments.<\/p>\n<p>\u00a0<\/p>\n<h2 id=\"2\" style=\"text-align: justify;\"><strong>High-level planning and project resource management<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Now that you know what resource management is, you need to form a plan. And not just any plan\u2014to efficiently manage resources in multiple projects, you need to have a high-level plan for each project.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>High-level planning<\/strong><\/h3>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/teamdeck.io\/project-management\/high-level-planning-using-teamdeck-for-your-teams-success\/\"><span style=\"font-weight: 400;\">High-level planning<\/span><\/a><span style=\"font-weight: 400;\"> is a project manager\u2019s view of its:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">goal, <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">business objectives, <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">constraints, <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">people needed to deliver it, <\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">timeline and budget.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In project resource management, a high-level plan helps to answer the question: \u201cWhat roles do I need to successfully deliver a project on time and within budget?\u201d<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In creating a high-level plan, you don\u2019t have to build a detailed list of all tasks, yet. Instead, you need to include:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><b>Goals<\/b><span style=\"font-weight: 400;\"> \u2013they give you an understanding of what has to be achieved in the project.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Timing<\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"> \u2013 helps you realize\u00a0<\/span><\/span><span data-preserver-spaces=\"true\">what the timeframe to deliver the project is and if it\u2019s possible with the resources you have.<\/span><\/li>\n<li style=\"font-weight: 400;\"><b>Team<\/b><span style=\"font-weight: 400;\"> \u2013 this allows you to understand the roles you need for the project.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Having a high-level plan, you get a better overview of your resources\u2019 capacity and the project scope.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>Resource planning\u00a0<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">With a high-level plan, you have a big picture of what it takes to deliver a project. We\u2019ve also already said that it helps you to understand what roles you need to deliver it. But how exactly do you identify these roles before assigning them to this new project?<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">According to the standard prepared by the internationally known Project Management Institute, PMBOK\u00ae, <\/span><a href=\"https:\/\/teamdeck.io\/project-management\/resource-planning-in-project-management\/\"><span style=\"font-weight: 400;\">resource planning<\/span><\/a><span style=\"font-weight: 400;\"> is \u201cdetermining what resources (people, equipment, materials, etc.) and what quantities of each should be used to perform project activities.\u201d<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Using a <a href=\"https:\/\/www.projectmanager.com\/training\/what-is-a-work-breakdown-structure?msID=3a3b4e36-7937-4484-aa6b-278ff5febaa0\">work breakdown structure<\/a>, estimated duration, or historical data, you can determine:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">a list of employees with skills needed to deliver a project,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">their current bookings and availability,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">their availability throughout the project.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\">Once you come up with a list of employees you may book without causing scheduling conflicts, you\u2019re ready to allocate them to your project.<\/p>\n<h3 style=\"text-align: justify;\"><strong>Efficient planning future projects as a fundamental goal of project resource planning<\/strong><\/h3>\n<p style=\"text-align: justify;\">Having high-level plans for all projects you run and an idea of how to use your resources at the moment, you know your capacity and the company\u2019s pipeline.<\/p>\n<p style=\"text-align: justify;\"><span data-preserver-spaces=\"true\">Now, when your company wins new projects, you can quickly answer the following questions:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li><span data-preserver-spaces=\"true\">Are you able to conduct these projects without, e.g., hiring more human resources (be it in-house or freelancers)?\u00a0<\/span><\/li>\n<li><span data-preserver-spaces=\"true\">When can you start and how does it affects your bottom line? You can check that by, e.g., calculating your project\u2019s profitability, but also the cost of potential hiring processes.<\/span><\/li>\n<\/ul>\n<h2 style=\"text-align: justify;\"><strong>Project onboarding as part of effective project resource management<\/strong><\/h2>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/teamdeck.io\/project-management\/project-onboarding\/\" target=\"_blank\" rel=\"noopener noreferrer\">Project onboarding<\/a> is an important part of <a href=\"https:\/\/teamdeck.io\/project-management\/project-resource-management\/\" target=\"_blank\" rel=\"noopener noreferrer\">effective resource management<\/a>. Introduce your team members to the goals, objectives, and deliverables of the project they will work on. Such a strategy will increase <a href=\"https:\/\/teamdeck.io\/team-happiness\/project-transparency\/\" target=\"_blank\" rel=\"noopener noreferrer\">project transparency<\/a> and help you build trust with your team as a PM.<\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This part of the process consists of 4 steps:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Passing on project information to the team \u2013 documents you can use include a list of deliverables (e.g., <\/span><span style=\"font-weight: 400;\">Business Requirements Document<\/span><span style=\"font-weight: 400;\">), project schedule, current Statement of Work (<\/span><span style=\"font-weight: 400;\">SOW<\/span><span style=\"font-weight: 400;\">), and weekly project status report.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Assign team members\u00a0to the right project in the <\/span><span style=\"font-weight: 400;\">resource management tool<\/span><span style=\"font-weight: 400;\"> you use (unless you&#8217;ve already done that).<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Set up collaboration tools, and communication channels and grant team members access to the ones they will need while working on the project.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Hold an onboarding session.<\/span><\/li>\n<\/ul>\n<h2 id=\"4\" style=\"text-align: justify;\"><strong>Project and resource scheduling techniques<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">To align the project\u2019s timeline, available resources, and scope, use resource scheduling.\u00a0It\u2019s crucial as it tells you when exactly you will need given resources so that you can plan your bookings accordingly.\u00a0Remember to keep an eye on resource availability when assigning people to projects.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">There are several <\/span><a href=\"https:\/\/teamdeck.io\/project-management\/project-scheduling-techniques\/\"><span style=\"font-weight: 400;\">project scheduling techniques<\/span><\/a><span style=\"font-weight: 400;\"> you may use:<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>A. Critical Path Method<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/hbr.org\/1963\/09\/the-abcs-of-the-critical-path-method\"><span style=\"font-weight: 400;\">Critical Path Method<\/span><\/a><span style=\"font-weight: 400;\"> (CPM) is a technique used to determine the longest possible time the project will take to finish. By listing all the tasks and categorizing them as critical and floating, you can calculate the timeline and mark dependencies between the tasks.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">To create a task flow using the CPM method, you need:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">a project\u2019s scope,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">a list of all tasks necessary for its completion.<\/span><\/li>\n<\/ul>\n<h3 style=\"text-align: justify;\"><strong>B. Program Evaluation and Review Technique<\/strong><\/h3>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/www.techopedia.com\/definition\/12112\/program-evaluation-and-review-technique-pert\"><span style=\"font-weight: 400;\">Program Evaluation and Review Technique<\/span><\/a><span style=\"font-weight: 400;\"> (PERT) is a method similar to CPM, but it uses a weighted average duration rather than estimates to calculate possible timeframes.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Using PERT, you will also have to create a list of tasks with dependencies between them, including milestones and estimated duration for each task. Based on that information, you can estimate your project\u2019s timeline on three levels of confidence:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Optimistic timing<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Most-likely timing<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Pessimistic timing<\/span><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/media.giphy.com\/media\/cApRuznZiLJo246DmE\/giphy.gif\" alt=\"To acquire resources required to finish projects a resource managers has to have deep knowledge\" width=\"480\" height=\"270\" \/><\/p>\n<h3 style=\"text-align: justify;\"><strong>C. Fast-tracking<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Fast-tracking is a simple scheduling technique used by project managers to determine which tasks can be handled simultaneously. Knowing the project task dependencies between them, you know which jobs require other assignments to be done beforehand. Similarly, you can list tasks that can, at least partially, overlap so that you can speed up the project\u2019s delivery.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>D. Crashing<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">If using fast-tracking hasn\u2019t resulted in saving the desired amount of time, you can use the crashing technique. It comes with a cost, though, as you need to add time in order to speed up the project. The way to do so is, e.g., to add paid overtime\u2013you end up with a higher project\u2019s cost but are still able to fit within the deadline.<\/span><\/p>\n<p style=\"text-align: justify;\">\u00a0<\/p>\n<h2 id=\"5\" style=\"text-align: justify;\"><strong>Measuring &amp; Reporting<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Based on the data you collect by implementing resource management, like employee booked time, time entries, and availability, you can measure their performance and other business metrics.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>Measuring resource utilization<\/strong><\/h3>\n<p style=\"text-align: justify;\"><a href=\"https:\/\/teamdeck.io\/project-management\/how-to-measure-resource-utilization\/\"><span style=\"font-weight: 400;\">Measure resource utilization<\/span><\/a><span style=\"font-weight: 400;\"> by following a simple formula:<\/span><\/p>\n<p style=\"text-align: justify;\"><i><span style=\"font-weight: 400;\">Resource utilization = Busy time \/ Available time<\/span><\/i><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Whether you use a spreadsheet or a resource management tool, you can use it to compare bookings with availability. The resulting metric shows you if you use your employees\u2019 time efficiently, or if they are over-or underutilized.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Similarly, you can use this metric to compare billable time with employees\u2019 recorded work time. This way, you can determine whether you make productive use of your resources.<\/span><\/p>\n<p>\u00a0<\/p>\n<h3 style=\"text-align: justify;\"><strong>Calculating the project\u2019s budget<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When you collect bookings and timesheets data, you can <\/span><span style=\"font-weight: 400;\">calculate your project\u2019s budget<\/span><span style=\"font-weight: 400;\">, too. You can even use them to track the budget throughout the project and see if you stay within the estimated cost or not.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-10489 size-full\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2022\/05\/09115249\/timesheets_8_compare_estimates.jpg\" alt=\"\" width=\"1958\" height=\"1092\" \/><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">For example, you can compare bookings with timesheets to see whether recorded work time equals your estimates or not. Then, knowing your employees\u2019 hourly rates, you can calculate the actual cost of the time they spent on the project to determine the actual budget.<\/span><\/p>\n<p style=\"text-align: justify;\"><span data-preserver-spaces=\"true\">Again, you can use a spreadsheet to do so, bo it will be way more convenient to use a resource management tool with\u00a0<\/span><a class=\"_e75a791d-denali-editor-page-rtfLink\" href=\"https:\/\/teamdeck.io\/reports\/\" target=\"_blank\" rel=\"noopener\"><span data-preserver-spaces=\"true\">reporting features<\/span><\/a><span data-preserver-spaces=\"true\">.<\/span><\/p>\n<h2 style=\"text-align: justify;\"><strong>Start managing your teams more efficiently today &#8211; use a resource management system<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Project <a href=\"https:\/\/teamdeck.io\/toolbox\/save-money-with-resource-management\/\" target=\"_blank\" rel=\"noopener\">resource management saves money<\/a>. Although it may seem complicated at a glance, is not really that hard once you get a grasp of it. Make it a part of your team\u2019s project management process and always utilize the right resources and the right time.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can save yourself a lot of hustle by implementing a resource management system. Teamdeck is an example of such a <a href=\"https:\/\/teamdeck.io\/\">project resource management software<\/a>, combining resource scheduling, time tracking, leave management, and custom reports. Using this tool, you can easily add bookings, record time entries, manage and adjust the calendar and calculate metrics of your choosing on top of that data.<\/span><\/p>\n<p>Want to be an <a href=\"https:\/\/teamdeck.io\/teamdeck\/efficient-resource-management-teamdeck\/\" target=\"_blank\" rel=\"noopener\">efficient resource manager<\/a>? Looking for <a href=\"https:\/\/teamdeck.io\/project-management\/free-resources-project-managers-2020\/\" target=\"_blank\" rel=\"noopener\">free resources for project managers<\/a>? Do you want to know <a href=\"https:\/\/teamdeck.io\/teamdeck\/why-companies-choose-teamdeck\/\" target=\"_blank\" rel=\"noopener\">why companies choose Teamdeck<\/a> as their mail solution for project resource management? Still don&#8217;t know why project <a href=\"https:\/\/teamdeck.io\/project-management\/why-resource-management-is-important\/\" target=\"_blank\" rel=\"noopener\">resource management is important<\/a>?<\/p>\n<div class=\"vc_row wpb_row vc_row-fluid redl-row-section feature-row vc_custom_1574416816256 vc_row-o-equal-height vc_row-o-content-middle vc_row-flex padding-medium bgv-default bgh-default halign-center\"><\/div><div class=\"vc_row wpb_row vc_row-fluid redl-row-section vc_row-o-content-middle vc_row-flex padding-default bgv-default bgh-default halign-default\"><div class=\"wpb_column vc_column_container text-center vc_col-sm-12 padding-default bgv-default bgh-default halign-center\"><div class=\"vc_column-inner \"><div class=\"wpb_wrapper\">\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h2 class=\"ql-align-center\" style=\"text-align: center;\"><strong>Looking for a project resource management system?<\/strong><\/h2>\n\n\t\t<\/div>\n\t<\/div>\n<a class=\"redl-btn   vc_custom_1596025898618 redl-btn-medium redl-btn-6ad83e05ab359 btn-icon-left redl-btn redl-btn-two vc_custom_1551260371526 redl-btn-medium redl-btn-5f2168a4adf5d btn-hover-one btn-icon-right signup-top\" href=\"https:\/\/app.teamdeck.io\/register\">Get a 30-day FREE Trial<\/a><div class=\"vc_empty_space\"   style=\"height: 32px\" ><span class=\"vc_empty_space_inner\"><\/span><\/div>\n<\/div><\/div><\/div><\/div>\n\n","protected":false},"excerpt":{"rendered":"Zarz\u0105dzaj\u0105c projektem, nie tylko zarz\u0105dzasz zadaniami potrzebnymi do jego realizacji. Spos\u00f3b planowania, organizowania i zarz\u0105dzania zespo\u0142em ma du\u017cy wp\u0142yw na sukces projektu.","protected":false},"author":3,"featured_media":4603,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[86,38,51],"class_list":["post-4601","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management","tag-project-resource-management","tag-resource-management","tag-resource-management-guide"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Project Resource Management - The Real Guide for Project Managers<\/title>\n<meta name=\"description\" content=\"How you plan, organize and manage your team has a big impact on your project\u2019s success. Learn how to manage your teams with this resource management guide.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/teamdeck.io\/pl\/zarzadzanie-projektami\/przewodnik-zarzadzania-zasobami-projektu\/\" \/>\n<meta property=\"og:locale\" content=\"pl_PL\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Resource Management 101: Guide for Project Managers\" \/>\n<meta property=\"og:description\" content=\"How you plan, organize and manage your team has a big impact on your project\u2019s success. Learn how to manage your teams with this resource management guide.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/teamdeck.io\/pl\/zarzadzanie-projektami\/przewodnik-zarzadzania-zasobami-projektu\/\" \/>\n<meta property=\"og:site_name\" content=\"Teamdeck\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/helloteamdeck\" \/>\n<meta property=\"article:published_time\" content=\"2019-01-28T14:05:48+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2023-10-15T17:00:08+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2019\/01\/28150300\/resource-management-guide.png\" \/>\n<meta name=\"author\" content=\"Pawe\u0142 Ha\u0142abuda\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:title\" content=\"Resource Management 101: Guide for Project Managers\" \/>\n<meta name=\"twitter:description\" content=\"How you plan, organize and manage your team has a big impact on your project\u2019s success. 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