{"id":5797,"date":"2020-04-06T13:16:11","date_gmt":"2020-04-06T11:16:11","guid":{"rendered":"https:\/\/teamdeck.io\/?p=5797"},"modified":"2022-07-30T16:54:49","modified_gmt":"2022-07-30T14:54:49","slug":"pagrindiniai-projektu-portfelio-valdymo-etapai-ppm","status":"publish","type":"post","link":"https:\/\/teamdeck.io\/lt\/projektu-valdymas\/pagrindiniai-projektu-portfelio-valdymo-etapai-ppm\/","title":{"rendered":"Geresni projekt\u0173 portfelio valdymo (PPM) \u017eingsniai"},"content":{"rendered":"<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Managing a project, your goal is to deliver it successfully: on time, within the budget, while maintaining high client and team satisfaction rates. What happens when your company is able to work on several projects at the same time? On a single project level, the goal remains the same, but on a higher level, you want to be confident that your team is working on the right projects at the right time and within the right project teams. It seems like a complex thing to achieve, but fortunately, Project portfolio management (PPM) is here to help.<\/span><\/p>\n<p><strong>Thank to this article our reader gets:<\/strong><\/p>\n<ul>\n<li>PPM &#8211; project portfolio management importance in a business analysis<\/li>\n<li>Steps how to achieve strategic objectives with an organization&#8217;s project portfolio management<\/li>\n<li>Reasons why dedicated project portfolio management software is so useful for business management<\/li>\n<\/ul>\n<h2 style=\"text-align: left;\"><strong>What is project portfolio management, and what are its primary benefits?<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Project portfolio management can be described as centralized management and business strategy for your company&#8217;s project portfolio. A portfolio is a collection of grouped-together projects that don&#8217;t have to be related to one another. Importantly, <\/span><b>a portfolio of projects is designed to serve a strategic business objective<\/b><span style=\"font-weight: 400;\"> and bring your company some form of value.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Of course, said business value would be one of the major benefits of project portfolio management. Apart from that, this strategy is also an excellent measure to manage the risk that&#8217;s connected to delivering multiple projects. If you follow the steps outlined below, you will have a chance to carefully scrutinize your company&#8217;s potential projects even before you commit to delivering them. As a result, your estimates are likely to be more accurate, and possible challenges will be taken into account upfront.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Adopting the PPM approach also results in the company&#8217;s managers getting a clearer big picture of projects and how they perform. On top of that, this strategy champions collaboration between different project teams instead of competition.<\/span><\/p>\n<h2 style=\"text-align: left;\">Project portfolio management process and steps<\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">These are the stages you need to consider when you want to adopt project portfolio management at your company.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>1. Work out your organization&#8217;s strategic objectives<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">PPM process starts with exhibited business strategy or strategic objectives. Strategic objectives are your guiding lights during the process of selecting projects for your company&#8217;s portfolio. It&#8217;s essential that you know what they are. Your business objectives may be related to increasing revenue, maintaining profitability, or diversifying revenue streams. On the other hand, however, there might be a very different objective that your company is set to achieve. Don&#8217;t think that you have to come up with a sole all-encapsulating objective\u2014it&#8217;s perfectly fine to list a couple of them.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>2. Identify potential projects and analyze them<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Before you start narrowing down projects that could end up in your company&#8217;s portfolio, you need to know how big your project pool is. Gather all project requests, find out what kind of sales opportunities are there, and list all of the potential projects. Now, take a closer look at each and every one of them. You need to know what kind of resources (human or otherwise) they require, what&#8217;s their timeline, what are the risks and potential challenges etc.) Evaluate the possible profit from these projects.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">When you have a very good understanding of potential projects that could be a part of your team&#8217;s portfolio, you need to perform an alignment analysis: check if these projects are in line with your overall strategy.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Try to judge the projects on your list in terms of your company&#8217;s business objectives: are they supporting these goals or perhaps putting them at risk? What are the chances that your team will be able to complete a given project and produce the desired business value? Portfolio managers need to pick projects that work well together in terms of achieving business objectives but also in terms of the <a href=\"https:\/\/teamdeck.io\/project-management\/team-workload-management\/\">team workload<\/a> and <a href=\"https:\/\/teamdeck.io\/project-management\/resource-allocation-for-project-managers\/\">resource allocation<\/a>. Know which projects match your criteria? It&#8217;s time to do more planning before you launch them!<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>3. Prioritize the organization&#8217;s<\/strong> <strong>selected projects<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">At this point, you should have a list of projects that may as well become a part of your company&#8217;s entire portfolio. It&#8217;s a good moment to prioritize them and, if necessary, introduce some changes. The good news is that you have found the right projects for your company. The challenge is that you may need to adjust their timelines or budgets in order to be able to launch these projects together. <\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Think about <a href=\"https:\/\/teamdeck.io\/project-management\/resource-management-guide\/\">resource management<\/a> as well: decide which team members should be involved in each project and for how long. As a project portfolio manager, you will likely need to collaborate with resources or project managers at this stage. Take some time to analyze the schedules of your new projects &#8211; perhaps you will need to move a few things around in order to avoid scheduling conflicts.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Now that you know which projects go into your portfolio and how they&#8217;re going to be delivered time or resources-wise, you can plan their kick-off. What happens after the project teams start working on their respective projects?<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>4. Manage projects<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Launching your portfolio projects is not the end of the project portfolio management process. Sure, the focus is now on project management, but as project managers make some progress with their projects, it&#8217;s good to look at the project portfolio from a higher level &#8211; head to the next section to learn how you can monitor your projects.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">This is also a good moment to reiterate the fact that all conflicts (resources-based or otherwise) and change requests should be resolved with the portfolio and its strategic goals in mind.<\/span><\/p>\n<h3 style=\"text-align: justify;\"><strong>5. Monitor in-progress projects and report their improvement<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Project managers should regularly monitor their project&#8217;s KPIs and keep track of their team members&#8217; workload\/timesheets, that goes without saying. But project reporting is also an essential part of project portfolio management simply because it allows you to determine whether a given project is going as planned and whether the projected value will be achieved.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">What should you measure when it comes to your project portfolio?<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><a href=\"https:\/\/teamdeck.io\/project-management\/how-to-measure-resource-utilization\/\"><span style=\"font-weight: 400;\">Resource utilization<\/span><\/a><span style=\"font-weight: 400;\"> (within projects and overall)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Time logged by people working on project teams<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Estimates vs. actuals (planned hours versus tracked hours)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Projects burndown or burnup,<\/span><\/li>\n<\/ul>\n<h2>Do you need project portfolio management software?<\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You&#8217;re likely to come across several apps that pride themselves on their project portfolio management features. These features usually include:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Project management features (task scheduling, Gantt charts)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Resource management features (resource scheduling, time tracking, absence tracking)<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Reporting features<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Project archive<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">While all of these are extremely convenient in effective project portfolio management, you can probably see that similar options can be found in project management apps you likely already use. It&#8217;s possible to manage your project portfolio with tools that are not dedicated to PPM per se. Make sure you&#8217;re able to:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">visualize your projects&#8217; progress &#8211; it can be through a Gantt chart, a Kanban board, or using a <a href=\"https:\/\/teamdeck.io\/project-management\/resource-calendar\/\">resource calendar <\/a>view with planned hours per project or even project progress reports. It&#8217;s important to know where your projects at and how much work is left to do.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><a href=\"https:\/\/teamdeck.io\/toolbox\/track-your-projects-budget-with-teamdeck\/\">track chosen KPIs<\/a> &#8211; whether it&#8217;s resource utilization or the amount of time logged per project, you want to be able to say that the projects in your portfolio are going well or that some areas should be improved.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">collaborate with project managers, clients, and other team members with a given tool: it&#8217;s great when a project-focused app can be accessible by more people than a project manager (or a project portfolio manager). It streamlines communication and promotes transparency.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">integrate your software with other tools you use on a daily basis\u00a0 &#8211; we can&#8217;t overstate this: integrations are essential if you want to create an efficient portfolio management process (or project management process for that matter). What kind of integrations do we have in mind? First of all &#8211; your favorite communication app (Slack, Skype, or *sigh* email) so that you can receive important notifications and updates there. You should also think about connecting your portfolio management tool with the CRM your company uses &#8211; this way, you&#8217;ll have visibility into the sales pipeline and know which projects are likely to join your project pool soon. Finally, if you&#8217;re working on software development projects, you might want to integrate with developers&#8217; tools such as BitBucket or GitHub:\u00a0 you don&#8217;t want to miss important repository issues. Integrating apps sounds like a daunting task reserved for people with programming prowess, but you can do it on your own, utilizing one of the task automation apps like Zapier.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">customize the software to fit your needs &#8211; sure, your portfolio management process might be similar for all projects across the board, but you still may want to utilize a tool that can be edited and adjusted to your workflow. Fortunately, many apps come with customization options: adding custom fields, creating your own categories and tags, building custom reports, or project views. Only when your tools are well-tailored to your process, the whole thing can be truly effective.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We hope that this guide to project portfolio management helped you to better understand this strategy and made it easier to adopt it at your organization. If you have any questions about effective project and resource management, ping us via chat: we&#8217;re happy to give you some tips and walk you through our product.<\/span><\/p>\n<p>[\/vc_column_text][\/vc_column][\/vc_row]<div class=\"vc_row wpb_row vc_row-fluid redl-row-section feature-row vc_custom_1574416816256 vc_row-o-equal-height vc_row-o-content-middle vc_row-flex padding-medium bgv-default bgh-default halign-center\"><\/div><div class=\"vc_row wpb_row vc_row-fluid redl-row-section vc_row-o-content-middle vc_row-flex padding-default bgv-default bgh-default halign-default\"><div class=\"wpb_column vc_column_container text-center vc_col-sm-12 padding-default bgv-default bgh-default halign-center\"><div class=\"vc_column-inner \"><div class=\"wpb_wrapper\">\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h2 class=\"ql-align-center\" style=\"text-align: center;\"><strong>Project portfolio managers solve challenges with the best project portfolio management software<\/strong><\/h2>\n<h3 class=\"ql-align-center\" style=\"text-align: center;\"><strong>Plan your team\u2019s work across many projects \u2013 try\u00a0resource planning software\u00a0chosen by companies from US and UK.<\/strong><\/h3>\n\n\t\t<\/div>\n\t<\/div>\n<a class=\"redl-btn   vc_custom_1596025898618 redl-btn-medium redl-btn-6ada918bd429d btn-icon-left redl-btn redl-btn-two vc_custom_1551260371526 redl-btn-medium redl-btn-5f2168a4adf5d btn-hover-one btn-icon-right signup-top\" href=\"https:\/\/app.teamdeck.io\/register\">Get a 30-day FREE Trial<\/a><div class=\"vc_empty_space\"   style=\"height: 32px\" ><span class=\"vc_empty_space_inner\"><\/span><\/div>\n<\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"Vadovaudami projektui, sieksite s\u0117kmingai j\u012f \u012fgyvendinti: laiku, nevir\u0161ijant biud\u017eeto, i\u0161laikant auk\u0161t\u0105 klient\u0173 ir komandos pasitenkinimo lyg\u012f. Kas atsitinka, kai j\u016bs\u0173 \u012fmon\u0117 gali dirbti su keliais projektais vienu metu...","protected":false},"author":6,"featured_media":8477,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[],"class_list":["post-5797","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v28.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Better Steps in Project Portfolio Management (PPM) | Teamdeck.io<\/title>\n<meta name=\"description\" content=\"Read about main steps of implementing project portfolio management at your company and areas that will benefit from introducing that strategy.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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