{"id":6083,"date":"2020-06-30T14:43:38","date_gmt":"2020-06-30T12:43:38","guid":{"rendered":"https:\/\/teamdeck.io\/?p=6083"},"modified":"2022-09-05T19:28:17","modified_gmt":"2022-09-05T17:28:17","slug":"\ud504\ub85c\uc81d\ud2b8-\ube44\uc6a9-\ucd94\uc801","status":"publish","type":"post","link":"https:\/\/teamdeck.io\/ko\/\ub3c4\uad6c-\uc0c1\uc790\/\ud504\ub85c\uc81d\ud2b8-\ube44\uc6a9-\ucd94\uc801\/","title":{"rendered":"\ud504\ub85c\uc81d\ud2b8 \ube44\uc6a9 \ucd94\uc801"},"content":{"rendered":"<div class=\"yoast-breadcrumbs\"><span><span><a href=\"https:\/\/teamdeck.io\/\">Home<\/a><\/span> \u00bb <span class=\"breadcrumb_last\" aria-current=\"page\">Project Cost Tracking<\/span><\/span><\/div>\n\n<p style=\"text-align: justify;\"><strong>When you&#8217;re a project manager or a team leader, you always need to keep track of your project&#8217;s costs. It doesn&#8217;t matter whether your project is an internal undertaking or something that is sponsored by external stakeholders: knowing how much costs it generated allows you to lead your team better and potentially improve the cost management plan.<\/strong><\/p>\n<p><strong>What will you get with this article:<\/strong><\/p>\n<ul>\n<li>Role of the resource planning software in the project cost tracking process<\/li>\n<li>Hot to prepare and analyze project costs<\/li>\n<li>Hot to create your own project cost report<\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">In this blog post, we&#8217;ll <\/span><b>show you how to track project expenses using <a href=\"https:\/\/teamdeck.io\/\">Teamdeck resource planning software<\/a><\/b><span style=\"font-weight: 400;\">. We&#8217;ll focus on the costs generated by your team members working on the project\u2014such an analysis will be especially useful for companies who work on a time &amp; materials basis, where each hour counts to the overall budget. Other project-related costs are obviously important as well, but they tend to be much easier to track.\u00a0<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">For starters, let&#8217;s recap the main advantages of using a robust app for project budget tracking.<\/span><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-medium\" src=\"https:\/\/media.giphy.com\/media\/26DOPCEoS8Ntc7suA\/giphy.gif\" alt=\"Manage projects, material costs of any specific project with project management software\" width=\"480\" height=\"261\" \/><\/p>\n<h2 class=\"ql-align-justify\"><strong>How will the project cost tracking by the resource planner benefit you?<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We think it&#8217;s rather safe to say that you understand the importance of tracking project costs. The thing is that many companies still rely on outdated tools for controlling project budgets, most notably spreadsheets. We&#8217;ll argue that using a dedicated <a href=\"https:\/\/teamdeck.io\/toolbox\/project-planning-tools\/\" target=\"_blank\" rel=\"noopener\">project planning tool<\/a>, whether it&#8217;s a <a href=\"https:\/\/teamdeck.io\/project-management\/marketing-project-management-software-tools-tips-phases\/\" target=\"_blank\" rel=\"noopener\">marketing project management software<\/a> or a resources-focused one like Teamdeck, gives you a significant edge.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">First of all, you need the data to be precise and up-to-date. After planning the budget carefully, you need to be able to tell if everything&#8217;s going according to plan. It isn\u2019t easy to keep spreadsheets accurate, especially when you have to track multiple team members&#8217; work.<\/span><\/p>\n<p>Asking them to fill out timesheets will help, but it may be an inconvenient option, especially if your team works on the go (e.g., event management). Teamdeck is a single source of truth regarding your <a href=\"https:\/\/teamdeck.io\/project-management\/team-workload-management\/\">team&#8217;s <span style=\"font-weight: 400;\">workload<\/span><\/a><span style=\"font-weight: 400;\"> and<\/span><a href=\"https:\/\/teamdeck.io\/project-management\/timesheet-management\/\"> <span style=\"font-weight: 400;\">timesheets<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All employees can manually enter their recorded time entries or use a<\/span><a href=\"https:\/\/teamdeck.io\/teamdeck-for-mobile\/\"><span style=\"font-weight: 400;\"> mobile time tracker<\/span><\/a><span style=\"font-weight: 400;\">, whichever feels more comfortable.<\/span><span style=\"font-weight: 400;\"> Project managers can easily calculate project costs based on how much time each team member spent on the project.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The other important aspect of tracking project costs is being able to dig deeper into the data quickly. You may want to investigate the expenses generated by different teams or assess how different weeks looked compared. Apps with project reporting features allow you to do that easily without spending too much time on redesigning the report. Your project cost report is always there and always up-to-date, ready to be further analyzed or shared with other people.<\/span><\/p>\n<p>[\/vc_column_text]\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium aligncenter\" src=\"https:\/\/media.giphy.com\/media\/thkjYkt6nMYd0LY823\/giphy.gif\" alt=\"Historical data of projects total costs in organization helps with optimizing future tasks\" width=\"480\" height=\"480\" \/><\/p>\n<h2 style=\"text-align: justify;\"><strong>Create your own project cost tracking report<\/strong><\/h2>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">The first thing you need to do is create a Teamdeck account. You can test the app for free for seven days and explore all features during that time, including powerful project reports.<\/span><a href=\"https:\/\/app.teamdeck.io\/register\"> <span style=\"font-weight: 400;\">Sign up here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Before you can start analyzing your projects&#8217; costs, you need to have some data to track.\u00a0 For new Teamdeck users, there are two options here:<\/span><\/p>\n<ul style=\"text-align: justify;\">\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">get your team members on board and ask them to start recording their timesheets in Teamdeck.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">test Teamdeck using sample data provided by us. This option is available in the<\/span><a href=\"https:\/\/app.teamdeck.io\/organizations\"> <span style=\"font-weight: 400;\">organizations&#8217;<\/span><\/a><span style=\"font-weight: 400;\"> view &#8211; simply click on &#8220;play with sample data&#8221; and see how it&#8217;s like to do cost tracking with Teamdeck.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Once you have some data to analyze, you can head to the app&#8217;s top menu and click on &#8220;reports.&#8221;<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">As you click on &#8220;create a new report,&#8221; you can choose between template reports or create one from scratch. In this tutorial, we&#8217;ll start with an empty report, so click on &#8220;create custom.&#8221;<\/span><\/p>\n<p style=\"text-align: justify;\"><b>Note<\/b><span style=\"font-weight: 400;\">: a template called <\/span><i><span style=\"font-weight: 400;\">Project Budget<\/span><\/i><span style=\"font-weight: 400;\"> will be a nice alternative for cost and budget tracking purposes if you want to get a head start here.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Now that you have your project report, you need to name it and select the date range.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Ready? Let&#8217;s start adding charts and tables to your <a href=\"https:\/\/teamdeck.io\/toolbox\/track-your-projects-budget-with-teamdeck\/\" target=\"_blank\" rel=\"noopener\">project budget tracking<\/a> report.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-medium\" src=\"https:\/\/media.giphy.com\/media\/LMhuP91QIPo52\/giphy.gif\" alt=\"Actual cost compared to assumed expenditures and cost of other things\" width=\"245\" height=\"184\" \/><\/span><\/p>\n<h3><strong>Compare the estimated costs with the actual costs<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Comparing the estimated costs and the actual costs is a useful chart to have in your project costs tracking reports. In Teamdeck, you can calculate the estimates using your team&#8217;s bookings and use their timesheets as the actual costs. Let&#8217;s create a line chart with these two values:<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"217\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170147\/estimates-vs-actuals-project-cost-tracking-960x217.png\" class=\"vc_single_image-img attachment-large\" alt=\"Project cost management software to track expenses and estimations\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170147\/estimates-vs-actuals-project-cost-tracking-960x217.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170147\/estimates-vs-actuals-project-cost-tracking-300x68.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170147\/estimates-vs-actuals-project-cost-tracking-768x174.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Estimates vs actuals and bookings time vs timesheets time comparison - overview in Teamdeck.io<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">By looking at this chart, we can see that the timesheets line has crossed the bookings line at one point, and the actual time spent has been much higher than the estimates ever since. It&#8217;s a good start for a more in-depth analysis of our project&#8217;s budget.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Note: As you can see, only one of the projects is visible here on this chart. It&#8217;s because we&#8217;ve used a filter and decided only to analyze this particular project:<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"342\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170224\/estimates-vs-actuals-with-filter-960x342.png\" class=\"vc_single_image-img attachment-large\" alt=\"Expense tracking and tracking cost project management software\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170224\/estimates-vs-actuals-with-filter-960x342.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170224\/estimates-vs-actuals-with-filter-300x107.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170224\/estimates-vs-actuals-with-filter-768x273.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Estimates vs actuals with filter<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h3 style=\"text-align: justify;\"><strong>Track project costs (billable and non-billable)<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Now, let&#8217;s add a table where we can calculate the cost of the project based on our resources&#8217; timesheets.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Start by adding a table to your report. By default, it will have a couple of columns, but you can remove all of them except for the timesheets. We now need to add two new columns\u2014one for specifying the hourly cost of work (&#8220;hourly rate&#8221;) and one for the total cost (&#8220;costs of the project&#8221;).<br \/>Both columns will consist of values that aren&#8217;t gathered in Teamdeck by default: we either need to input it manually (the hourly rates) or create an automatic calculation (to multiply time and hourly costs). Click on &#8220;metrics&#8221; and then &#8220;add custom&#8221;.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"298\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170314\/add-custom-metrics-to-your-report-960x298.png\" class=\"vc_single_image-img attachment-large\" alt=\"Real time of projects for deeper estimation of the travel expenses\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170314\/add-custom-metrics-to-your-report-960x298.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170314\/add-custom-metrics-to-your-report-300x93.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170314\/add-custom-metrics-to-your-report-768x238.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Add custom metrics to your report<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">Now, you&#8217;ll see three different options\u2014let&#8217;s quickly explain how they work:<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"207\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170348\/type-of-custom-columns-in-Teamdeck-reports-960x207.png\" class=\"vc_single_image-img attachment-large\" alt=\"Expense tracker with custom features for deeper cost control\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170348\/type-of-custom-columns-in-Teamdeck-reports-960x207.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170348\/type-of-custom-columns-in-Teamdeck-reports-300x65.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170348\/type-of-custom-columns-in-Teamdeck-reports-768x166.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Types of custom columns in Teamdeck.io reports<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<ul>\n<li style=\"font-weight: 400; text-align: justify;\"><span style=\"font-weight: 400;\"><strong>Add custom calculation field:<\/strong> create a column the content of which is calculated based on a formula specified by you. We need this kind of column to calculate the cost of the project, but first, we need to add a column for the hourly rate of your resources.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\"><span style=\"font-weight: 400;\"><strong>Add custom value column<\/strong>: create a column that acts like a spreadsheet, you can enter data to each cell by hand and edit it anytime.<\/span><\/li>\n<li style=\"font-weight: 400; text-align: justify;\"><span style=\"font-weight: 400;\"><strong>Import custom values column:<\/strong> this option allows you to import custom columns from other reports.<\/span><\/li>\n<\/ul>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Let&#8217;s add the columns now!<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">First, click on &#8220;add custom value column&#8221; and give it a name (in our case it&#8217;s &#8220;hourly rate&#8221;). Then, pick the type of data that will be stored here.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"204\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170430\/add-custom-value-column-960x204.png\" class=\"vc_single_image-img attachment-large\" alt=\"Project cost management software with custom fields\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170430\/add-custom-value-column-960x204.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170430\/add-custom-value-column-300x64.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170430\/add-custom-value-column-768x163.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Add custom value column in resource planning software <\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">When you save that column, it should appear in your report. Click on the empty cell and type the value of your team&#8217;s hour of work. Can&#8217;t come up with one value here because all of your team members have different hourly rates? Don&#8217;t worry! We&#8217;ll cover that scenario in a bit.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"174\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170505\/report-with-your-teams-hourly-costs-960x174.png\" class=\"vc_single_image-img attachment-large\" alt=\"Relevant project management software is a critical part for every project success\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170505\/report-with-your-teams-hourly-costs-960x174.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170505\/report-with-your-teams-hourly-costs-300x54.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170505\/report-with-your-teams-hourly-costs-768x139.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Report with your teams hourly costs<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">For now, let&#8217;s add a column for the overall cost of the project. Click on &#8220;Add custom calculation field&#8221; and use the following formula:<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">Timesheets: Time \/ 60 * Custom values: Hourly Rate<\/span><\/em><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"359\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170600\/add-custom-calculation-column-960x359.png\" class=\"vc_single_image-img attachment-large\" alt=\"Project expenses and project performance overview in Teameck.io\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170600\/add-custom-calculation-column-960x359.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170600\/add-custom-calculation-column-300x112.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170600\/add-custom-calculation-column-768x287.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Add custom calculation column<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You might be wondering why we need to divide the first value by 60. The reason is simple: timesheets are stored in our system as minutes, so for them to be treated as hours, we have to divide them by 60.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your table is ready:<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"179\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170657\/project-cost-tracking-report-960x179.png\" class=\"vc_single_image-img attachment-large\" alt=\"Teamdeck&#039;s budget tracker feature with simple spreadsheet\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170657\/project-cost-tracking-report-960x179.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170657\/project-cost-tracking-report-300x56.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170657\/project-cost-tracking-report-768x144.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Project cost tracking report<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">What if you have resources with different hourly costs working on the project?<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">You can leave the same table setup as in the previous paragraphs, but you have to specify everyone&#8217;s rates. Access the list of people by clicking on the arrow next to the project name:<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"336\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170730\/Teamdeck-report-list-of-resources-960x336.png\" class=\"vc_single_image-img attachment-large\" alt=\"All the resources and cost information per project team member\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170730\/Teamdeck-report-list-of-resources-960x336.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170730\/Teamdeck-report-list-of-resources-300x105.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170730\/Teamdeck-report-list-of-resources-768x269.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">The report list of resources<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">Now, type the rate of each person in the empty cell in their row. You will notice that the calculated field will start to populate with the costs generated by each employee.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"331\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170815\/costs-generated-by-all-employees-report-960x331.png\" class=\"vc_single_image-img attachment-large\" alt=\"Travel expenses is another aspect of a responsible project management process\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170815\/costs-generated-by-all-employees-report-960x331.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170815\/costs-generated-by-all-employees-report-300x103.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170815\/costs-generated-by-all-employees-report-768x264.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Costs generated by all employees report<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">Of course, you want to see the overall costs as well. In order to sum up all of the particular resources&#8217; costs, you need to click on the &#8220;costs of the project&#8221; cell in the <\/span><i><span style=\"font-weight: 400;\">total<\/span><\/i><span style=\"font-weight: 400;\"> row and type in the following formula:<\/span><\/p>\n<p><em><span style=\"font-weight: 400;\">=sum(nested(group: People, Custom formulas: Costs of the project))<\/span><\/em><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"26\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170936\/sum-the-costs-generated-by-your-team-960x26.png\" class=\"vc_single_image-img attachment-large\" alt=\"Travel expenses is another aspect of a responsible project management process\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170936\/sum-the-costs-generated-by-your-team-960x26.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170936\/sum-the-costs-generated-by-your-team-300x8.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29170936\/sum-the-costs-generated-by-your-team-768x21.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Sum the costs generated by project team<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">Click enter\u2014the final row will now display the sum of each persons&#8217; costs:<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"329\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171017\/a-report-of-your-team-costs-960x329.png\" class=\"vc_single_image-img attachment-large\" alt=\"Tracking costs in the project cost management software\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171017\/a-report-of-your-team-costs-960x329.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171017\/a-report-of-your-team-costs-300x103.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171017\/a-report-of-your-team-costs-768x263.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">A team project costs report<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Teamdeck also allows you to analyze only the<\/span><b> billable <\/b><span style=\"font-weight: 400;\">or<\/span><b> non-billable <\/b><span style=\"font-weight: 400;\">hours (read how to <a href=\"https:\/\/teamdeck.io\/toolbox\/calculate-billable-hours\/\" target=\"_blank\" rel=\"noopener\">calculate billable hours<\/a>). Each time entry recorded by your resources can be categorized appropriately (using the so-called timesheet tags). All you have to do to generate, say, billable costs, is to enter a filter:<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"373\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171130\/billable-time-report-960x373.png\" class=\"vc_single_image-img attachment-large\" alt=\"Tracking costs in the project cost management software\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171130\/billable-time-report-960x373.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171130\/billable-time-report-300x116.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171130\/billable-time-report-768x298.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">A billable time report in project management <\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">Similarly, you can focus solely on the non-billable hours and, as a result, calculate the internal costs.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"373\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171205\/non-billable-time-report-960x373.png\" class=\"vc_single_image-img attachment-large\" alt=\"Non-billable reports are also is a must for estimation project budget\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171205\/non-billable-time-report-960x373.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171205\/non-billable-time-report-300x117.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/29171205\/non-billable-time-report-768x298.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">A non-billable time report in Teamdeck.io<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><span style=\"font-weight: 400;\">Knowing how much money you have to pay for the non-billable activities may help make some cost optimization decisions both in terms of the project budget but also e.g., reducing the number of<\/span> <span style=\"font-weight: 400;\">unnecessary meetings<\/span><span style=\"font-weight: 400;\">.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p style=\"text-align: justify;\">It may be the case that you\u2019re not able to explain certain trends in data just by looking at the numbers. This is why you can add a column for timesheet descriptions in your report. Descriptions are comments your employees make when logging a given time entry. Looking at the description, you can precisely tell what a given team member has been up to when they logged in overtime, for example.<\/p>\n\n\t\t<\/div>\n\t<\/div>\n\n\t<div  class=\"wpb_single_image wpb_content_element vc_align_center\">\n\t\t\n\t\t<figure class=\"wpb_wrapper vc_figure\">\n\t\t\t<div class=\"vc_single_image-wrapper   vc_box_border_grey\"><img loading=\"lazy\" decoding=\"async\" width=\"960\" height=\"493\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/27144730\/timesheet-descriptions-960x493.png\" class=\"vc_single_image-img attachment-large\" alt=\"Teamdeck - the agency time tracking app that basic features help with analysing of each team member working hours and availability\" srcset=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/27144730\/timesheet-descriptions-960x493.png 960w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/27144730\/timesheet-descriptions-300x154.png 300w, https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/06\/27144730\/timesheet-descriptions-768x394.png 768w\" sizes=\"auto, (max-width: 960px) 100vw, 960px\" \/><\/div><figcaption class=\"vc_figure-caption\">Team utilization and timesheet descriptions in Teamdeck - the resource planner with time tracking and timesheets features<\/figcaption>\n\t\t<\/figure>\n\t<\/div>\n\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h3 style=\"text-align: justify;\"><strong>Share the budget report with your client or the payroll team<\/strong><\/h3>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">Chances are that you want to share your budget report with other people: the client, your managers, and your team. With Teamdeck, you can generate a link to your report and send it to relevant people. Play with the report we&#8217;ve built in this blog post<\/span><a href=\"https:\/\/app.teamdeck.io\/reports\/aaa1803a19f599c26d17eacf3201ba795ebbf868533c05ebbf86853466\"><span style=\"font-weight: 400;\"> here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p style=\"text-align: justify;\"><span style=\"font-weight: 400;\">We hope that this tutorial will help you create a cost-tracking report for your projects. If you have some cost reporting needs we didn&#8217;t address in this blog post, we encourage you to <\/span><a href=\"https:\/\/calendly.com\/adanielak\/teamdeck-demo\"><span style=\"font-weight: 400;\">schedule a call with Aniela<\/span><\/a><span style=\"font-weight: 400;\">. She&#8217;ll be happy to show you how you can create an auto-updating report that perfectly fits your team&#8217;s needs.<\/span><\/p>\n\n\t\t<\/div>\n\t<\/div>\n[\/vc_column][\/vc_row]<div class=\"vc_row wpb_row vc_row-fluid redl-row-section feature-row vc_custom_1574416816256 vc_row-o-equal-height vc_row-o-content-middle vc_row-flex padding-medium bgv-default bgh-default halign-center\"><\/div><div class=\"vc_row wpb_row vc_row-fluid redl-row-section vc_row-o-content-middle vc_row-flex padding-default bgv-default bgh-default halign-default\"><div class=\"wpb_column vc_column_container text-center vc_col-sm-12 padding-default bgv-default bgh-default halign-center\"><div class=\"vc_column-inner \"><div class=\"wpb_wrapper\">\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h2 class=\"ql-align-center\" style=\"text-align: center;\"><strong>Looking for a project cost tracker?<\/strong><\/h2>\n<h3 class=\"ql-align-center\" style=\"text-align: center;\"><strong>\u00a0Teamdeck.io resource management software\u00a0with project expense tracking features. Picked by Stormind Games, Hill-Knowlton.<\/strong><\/h3>\n\n\t\t<\/div>\n\t<\/div>\n<a class=\"redl-btn   vc_custom_1596025898618 redl-btn-medium redl-btn-6adac5330f941 btn-icon-left redl-btn redl-btn-two vc_custom_1551260371526 redl-btn-medium redl-btn-5f2168a4adf5d btn-hover-one btn-icon-right signup-top\" href=\"https:\/\/app.teamdeck.io\/register\">Get a 30-day FREE Trial<\/a><div class=\"vc_empty_space\"   style=\"height: 32px\" ><span class=\"vc_empty_space_inner\"><\/span><\/div>\n<\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"\ud504\ub85c\uc81d\ud2b8 \uad00\ub9ac\uc790\ub098 \ud300 \ub9ac\ub354\ub294 \ud56d\uc0c1 \ud504\ub85c\uc81d\ud2b8\uc758 \ube44\uc6a9\uc744 \ucd94\uc801\ud574\uc57c \ud569\ub2c8\ub2e4. \ub0b4\ubd80 \ud504\ub85c\uc81d\ud2b8\uc774\ub4e0 \uc678\ubd80 \uc774\ud574\uad00\uacc4\uc790\uc758 \ud6c4\uc6d0\uc744 \ubc1b\ub294 \ud504\ub85c\uc81d\ud2b8\uc774\ub4e0 \uc0c1\uad00\uc5c6\uc2b5\ub2c8\ub2e4...","protected":false},"author":6,"featured_media":8501,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[30],"tags":[],"class_list":["post-6083","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-toolbox"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v28.7) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Project Cost Tracking | Teamdeck.io<\/title>\n<meta name=\"description\" content=\"How do you monitor the budget of your project? 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