{"id":2813,"date":"2017-04-06T09:32:21","date_gmt":"2017-04-06T07:32:21","guid":{"rendered":"https:\/\/teamdeck.io\/?p=2813"},"modified":"2023-10-15T19:12:36","modified_gmt":"2023-10-15T17:12:36","slug":"\ud504\ub85c\uc81d\ud2b8-\uad00\ub9ac\uc790-\uc2dc\uac04-\ucd94\uc801-\uac00\uc774\ub4dc","status":"publish","type":"post","link":"https:\/\/teamdeck.io\/ko\/\ud504\ub85c\uc81d\ud2b8-\uad00\ub9ac\/\ud504\ub85c\uc81d\ud2b8-\uad00\ub9ac\uc790-\uc2dc\uac04-\ucd94\uc801-\uac00\uc774\ub4dc\/","title":{"rendered":"\ud504\ub85c\uc81d\ud2b8 \uad00\ub9ac \uc2dc\uac04 \ucd94\uc801: \ud504\ub85c\uc81d\ud2b8 \uad00\ub9ac\uc790 \uac00\uc774\ub4dc"},"content":{"rendered":"<div class=\"yoast-breadcrumbs\"><span><span><a href=\"https:\/\/teamdeck.io\/\">Home<\/a><\/span> \u00bb <span class=\"breadcrumb_last\" aria-current=\"page\">Project Management Time Tracking: Project Manager\u2019s Guide<\/span><\/span><\/div>\n\n\n<p><strong>The connection between project management and time tracking (or <a href=\"https:\/\/teamdeck.io\/project-management\/time-management-strategies\/\" target=\"_blank\" rel=\"noopener\">project time management<\/a>) for some people doesn&#8217;t need any explanation. Whenever they think &#8220;project&#8221;, they see &#8220;time&#8221; or &#8220;time tracking&#8221;. This article is different. <\/strong><\/p>\n\n\n\n<p>From \u201cWhy should I do it?\u201d&nbsp; to \u201cOK, how do I start?\u201d this time tracking guide will show you the benefits of this process and the right way to do it. The latter part is especially important, since time tracking, when not implemented correctly, can leave your employees overwhelmed and actually not even slightly more productive.<\/p>\n\n\n\n<p><strong>What will you get with this article:<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>How to track project progress and project resources<\/li><li>Names of the companies that use project management time tracking tools to track projects time (at the bottom)<\/li><li>The role and importance of project and <a href=\"https:\/\/teamdeck.io\/toolbox\/how-to-pick-employee-time-tracking-software\/\" target=\"_blank\" rel=\"noopener\">employee time tracking software<\/a> in a process of project planning<\/li><\/ul>\n\n\n\n<figure class=\"wp-block-image alignnone size-full wp-image-11267 is-style-default\"><img loading=\"lazy\" decoding=\"async\" width=\"1999\" height=\"1154\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2022\/05\/09115329\/timesheets_1_add_timesheet.jpg\" alt=\"\" class=\"wp-image-10482\"\/><figcaption>When talking about project management time tracking is irreplaceable part of it. Period. [Screen from resource management software]<\/figcaption><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">The Whys<\/h2>\n\n\n\n<div class=\"wp-block-image is-style-default\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/media.giphy.com\/media\/l2JhtKtDWYNKdRpoA\/giphy.gif\" alt=\"Project time tracking software tools help with calculating actual progress and steps to project completion\"\/><\/figure><\/div>\n\n\n\n<p>Over $18,000 is lost on average every year&nbsp;by web and software development teams when they don\u2019t use time tracking\u200a\u2014\u200athat alone makes a pretty convincing case. Additionally, all people involved in the process of software development can actually benefit from time tracking:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">CEO and finances<\/h2>\n\n\n\n<p>Time tracking means they have more control over the efficiency of their teams, which in turn helps estimate the burn rate and, consequently, make strategic decisions as to the undertaken projects.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Developers<\/h2>\n\n\n\n<p>Many may focus on the productivity aspect when asked about the rationale behind IT time tracking. After all, the ticking of the clock forces most of us to focus on the task at hand. However, the key reason to time-track is to foster development.<\/p>\n\n\n\n<div class=\"wp-block-image wp-image-11268 size-full is-style-default\"><figure class=\"aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"1289\" height=\"587\" src=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2022\/03\/09143301\/booking_1_manage_work_schedule-1.jpg\" alt=\"\" class=\"wp-image-9606\"\/><figcaption>Scheduling based on skills on the example of the IT industry<\/figcaption><\/figure><\/div>\n\n\n\n<p>Keeping track of the pace of fulfilling tasks helps to point out if any of their skills require some extra work; consequently, it makes it easier to address any skill shortcomings before they become a real issue and seriously impact the team\u2019s velocity. Additionally, time-tracking allows developers to compare their estimations with the actual work time. As a result, they become better at evaluating their workload.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Quality Assurance<\/h2>\n\n\n\n<p>Time-tracking the code review helps to establish the inspection rate and make future projections more accurate.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Clients<\/h2>\n\n\n\n<p>Time-tracking and tracking project progress proves to the client that they\u2019re getting their money\u2019s worth. When a project is being time-tracked, clients can see for themselves how much time it takes to reach the designated <a href=\"https:\/\/teamdeck.io\/project-management\/how-to-set-project-milestones\/\" target=\"_blank\" rel=\"noopener\">project milestones\u200a<\/a>\u2014\u200athis way, they know exactly what they are being charged for.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Project Managers<\/h2>\n\n\n\n<p>Finally, you, Project and <a href=\"https:\/\/teamdeck.io\/project-management\/project-manager-vs-resource-manager\/\" target=\"_blank\" rel=\"noopener\">Resource Managers<\/a>: using time trackers for projects allows you to keep track of the <a href=\"https:\/\/teamdeck.io\/teamdeck\/evaluate-team-performance\/\">team\u2019s performance<\/a> and makes it easier to estimate future iterations, as it provides you with historical data on their past performance.<\/p>\n\n\n\n<p><span data-creator-ids=\"ff671b5ad837\">Not all working hours are made equal<\/span>\u200a\u2014\u200aor so it might seem. While the value of billable hours (they cover actual tasks, meetings, and calls) is fairly self-explanatory, it\u2019s much harder to account for unbillable hours\u200a\u2014\u200aand sometimes they may constitute a substantial part of the job.<\/p>\n\n\n\n<div class=\"wp-block-image is-style-default\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/media.giphy.com\/media\/kGs93tRMsf2d6GCVRJ\/giphy.gif\" alt=\"Time tracking tool or time tracking app - won't replace time management skills\"\/><\/figure><\/div>\n\n\n\n<p>For instance, should you be billing the client for the hours your developers spent learning a new technology required for the project?<\/p>\n\n\n\n<p>On one hand, it was essential for that project; on the other, chances are it\u2019s an investment that\u2019ll be of use in the future, so charging anyone 100% for having a developer acquire new skills could be seen as simply unfair.<\/p>\n\n\n\n<p>Yet another case is when your team has to investigate a completely new technology before diving into a project. For example, your team might have to investigate an innovative technological combo which is a make or break of the project: there\u2019s no telling if this combo will work, so the client has to decide whether they are willing to pursue an idea that may turn out to be a total flop.<\/p>\n\n\n\n<p>You should always discuss such issues with the client beforehand, for the sake of both the timeline and the costs. If your company uses time tracking, they can monitor the billable\/unbillable hours ratio and come up with an average rate for the services.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The Hows<\/h2>\n\n\n\n<div class=\"wp-block-image is-style-default\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/media.giphy.com\/media\/kQOxxwjjuTB7O\/giphy.gif\" alt=\"Project time tracking software or solutions with time tracking feature also won't replace PM's qualifications\"\/><\/figure><\/div>\n\n\n\n<p>There is no getting around the fact that time tracking itself takes time and effort to both onboard new users and make sure they actually use the tracking software. However, as over 38% of potential billable revenue is lost because of untracked time spent on email and meetings and delays in filling in timesheets, this game is definitely worth the candle. Following these 6 rules while introducing the IT team to time tracking, not only will they ease the implementation but also foster a more effective process:<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">1. Choose the <a href=\"https:\/\/teamdeck.io\/project-management\/best-employee-time-tracking-software\/\" target=\"_blank\" rel=\"noopener\">best employee time tracking software<\/a><\/h2>\n\n\n\n<p>Make sure that the time tracker you\u2019re using addresses the needs of your company. The most obvious factors to consider are company size and the already used tools. If the company\u2019s growing rapidly, you need a tool that can scale along with it. Similarly, if certain tools are already implemented, then use software that can become an integral part of the system.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-image is-style-default\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/teamdeck.io\/wp-content\/uploads\/2017\/04\/timesheets_6_simplify-forecasting.jpg\" alt=\"\" class=\"wp-image-11269\"\/><\/figure><\/div>\n\n\n\n<p>Alternatively, think if it makes sense for you to choose employee time tracking software that can be used for other employee-related purposes: resource scheduling or availability \/ <a href=\"https:\/\/teamdeck.io\/project-management\/how-to-choose-an-online-leave-management-system\/\">leave management<\/a> (at Apptension, the software house I work at, we came up with an app to take care of all of the <a href=\"https:\/\/teamdeck.io\/project-management\/project-resource-management-guide\/\">project resource management<\/a>-oriented tasks, including time tracking).<\/p>\n\n\n\n<p>Bottom line: make sure it is properly utilized and doesn\u2019t become yet another piece of \u201cshelfware\u201d. If you need an argument against software waste, consider that: more than 4 in 5 short- and medium-sized companies in the UK don\u2019t use the software they pay for, with a total of over \u00a35.7 billion spent in the course of the 4-year study.<\/p>\n\n\n\n<div class=\"wp-block-image is-style-default\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/media.giphy.com\/media\/VGRxlUu8sC6aGUY50u\/giphy.gif\" alt=\"Time tracking solution solves many challenges with accurate time tracking measuring\"\/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">2.\u00a0Always explain the whys<\/h2>\n\n\n\n<p>Don\u2019t just gather your team members in a room one day and say, \u201cFrom now on, we\u2019ll be using this IT time tracking software to see how your work\u2019s going. Click here, now click there, perfect, thanks, the meeting\u2019s over\u201d\u200a\u2014\u200athat is, unless you want to bump into a group of gossipers every time you go to the kitchen. People want to be treated fairly: if you introduce some changes, explain the rationale behind them. (Otherwise, they\u2019ll just come up with one on their own, and chances are you won\u2019t like their version.)<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Focus on the process, not the product<\/h2>\n\n\n\n<p>When explaining why you want to track the time spent on given tasks by your team members, focus on self-evaluation and constant development rather than on numbers. After all, that should be the main reason behind time tracking: becoming better at their job. If you foster a culture of learning, then improved efficiency will come in as a hefty side bonus.<\/p>\n\n\n\n<div class=\"wp-block-image is-style-default\"><figure class=\"aligncenter\"><img decoding=\"async\" src=\"https:\/\/media.giphy.com\/media\/MIY4jpusckRmU\/giphy.gif\" alt=\"Time tracking data are based on time entries and hidden project management software\"\/><\/figure><\/div>\n\n\n\n<h2 class=\"wp-block-heading\">4. Keep track of how people use their trackers<\/h2>\n\n\n\n<p>If you\u2019re a project manager, you should have an insight into your developers\u2019 trackers. Accounting for every five minutes of the day is insane, but if someone\u2019s continually leaving their tracker running on one task while having already moved on to another or keeps a few trackers ticking away simultaneously, you definitely want to talk to this person.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">5. Remind people to track their time (a lot)<\/h2>\n\n\n\n<p>Time tracking is a habit, and habits are not made easily; initially, you\u2019ll have to remind people to use the tracker constantly. Be patient and understanding: no habit can be built in a day. If your developers haven\u2019t tracked time before, it\u2019ll take weeks or months to get used to it\u200a. \u200aIt\u2019s going to be worth it in the long run, though.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6. Use the project data<\/h2>\n\n\n\n<p>Time tracking provides you with data concerning the performance of your teams and the dynamics between different members; hopefully, you can use it to improve everyone\u2019s performance. A body of historical data should answer one or more of the following issues:<\/p>\n\n\n\n<p><strong>Skill shortcomings.<\/strong>\u00a0Is there any necessary skill that a particular team member lacks? Does it slow down their performance or hinder the completion of the task? Can you provide them with the time and resources to acquire this skill?<\/p>\n\n\n\n<p><strong>Team efficiency.<\/strong>\u00a0How does your estimated velocity for a given team compare with their actual performance? If you always estimate user stories using i.e. story points, can you calculate your team&#8217;s velocity?<\/p>\n\n\n\n<p><strong>Team dynamics.<\/strong> Does a particular member configuration work well for a particular project? Is anyone making the team lag, or is the workflow smooth?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Conclusions<\/h2>\n\n\n\n<p><span data-creator-ids=\"bc67f8b6dfb7\">There you have it: a project management time-tracking guide that should get you on the right track.<\/span><\/p>\n\n\n\n<p><span data-creator-ids=\"bc67f8b6dfb7\">Remember that time tracking can bring skill growth and efficiency boost to the table<\/span>, to name just a few. Although starting to time track may be a bumpy ride, it turns much easier if you focus on explaining the rationale behind the implementation and continuously help team members get used to the new tool.<\/p>\n\n\n\n<p>Beware of shelfware\u200a\u2014remember that the tool should have been built with a company like yours in mind. Maybe is worth taking into account dedicated trackers, such as <a href=\"https:\/\/teamdeck.io\/toolbox\/time-tracking-for-agencies\/\">agency time tracking software<\/a>, <a href=\"https:\/\/teamdeck.io\/project-management\/marketing-resource-management-for-creative-agencies\/\">marketing resource management software<\/a>, or for other industries.<\/p>\n\n\n\n<div class=\"vc_row wpb_row vc_row-fluid redl-row-section feature-row vc_custom_1574416816256 vc_row-o-equal-height vc_row-o-content-middle vc_row-flex padding-medium bgv-default bgh-default halign-center\"><\/div>\n\n\n<div class=\"vc_row wpb_row vc_row-fluid redl-row-section vc_row-o-content-middle vc_row-flex padding-default bgv-default bgh-default halign-default\"><div class=\"wpb_column vc_column_container text-center vc_col-sm-12 padding-default bgv-default bgh-default halign-center\"><div class=\"vc_column-inner \"><div class=\"wpb_wrapper\">\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/media.giphy.com\/media\/l3q2JdGcDC7agGz16\/giphy.gif\" alt=\"Business owner use project dashboard to assign tasks and checking does team members are on the same page\" width=\"480\" height=\"263\"><\/p>\n<h2 style=\"text-align: center;\">Looking for project management time tracking software?<\/h2>\n<h3 style=\"text-align: center;\">Track team\u2019s time with Teamdeck \u2013 the&nbsp;project resource management software&nbsp;with the timesheet and time tracking features.<\/h3>\n\n\t\t<\/div>\n\t<\/div>\n<a class=\"redl-btn   vc_custom_1596025898618 redl-btn-medium redl-btn-6ad83242e9c6a btn-icon-left redl-btn redl-btn-two vc_custom_1551260371526 redl-btn-medium redl-btn-5f2168a4adf5d btn-hover-one btn-icon-right signup-top\" href=\"https:\/\/app.teamdeck.io\/register\">Get a 30-day FREE Trial<\/a><div class=\"vc_empty_space\"   style=\"height: 32px\" ><span class=\"vc_empty_space_inner\"><\/span><\/div>\n<\/div><\/div><\/div><\/div>\n","protected":false},"excerpt":{"rendered":"\ud504\ub85c\uc81d\ud2b8 \uad00\ub9ac\uc790\ub97c \uc704\ud55c \uc2dc\uac04 \ucd94\uc801 \uac00\uc774\ub4dc\ub85c, \ud68c\uc0ac\uc5d0\uc11c \uc774 \ud504\ub85c\uc138\uc2a4\ub97c \uad6c\ud604\ud558\ub294 \ubc29\ubc95\uc5d0 \ub300\ud55c \ub2e8\uacc4\ubcc4 \uc9c0\uce68\uc774 \ud3ec\ud568\ub418\uc5b4 \uc788\uc2b5\ub2c8\ub2e4.","protected":false},"author":5,"featured_media":8619,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[35,28,34],"class_list":["post-2813","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management","tag-pm-tips","tag-project-manager","tag-time-tracking"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v24.3) - 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