{"id":5863,"date":"2020-03-26T15:31:02","date_gmt":"2020-03-26T13:31:02","guid":{"rendered":"https:\/\/teamdeck.io\/?p=5863"},"modified":"2022-07-25T18:05:47","modified_gmt":"2022-07-25T16:05:47","slug":"priorisation-des-taches-dun-projet","status":"publish","type":"post","link":"https:\/\/teamdeck.io\/fr\/gestion-de-projet\/priorisation-des-taches-dun-projet\/","title":{"rendered":"Techniques de hi\u00e9rarchisation des t\u00e2ches - Comment trouver des priorit\u00e9s pour votre \u00e9quipe ?"},"content":{"rendered":"<div class=\"yoast-breadcrumbs\"><span><span><a href=\"https:\/\/teamdeck.io\/\">Home<\/a><\/span> \u00bb <span class=\"breadcrumb_last\" aria-current=\"page\">Tasks Prioritization Techniques &#8211; How to Find Priorities for Your Team?<\/span><\/span><\/div>\n\n<p><strong>In this blog post, we&#8217;ve gathered a couple of techniques to select the most important tasks strategically. For starters, let&#8217;s talk about project prioritizing in general.<\/strong><\/p>\n<p>What our readers get to know:<\/p>\n<ul>\n<li>Prioritizing tasks requires knowing a few strategies<\/li>\n<li>The helpful role of the <a href=\"https:\/\/teamdeck.io\/\" target=\"_blank\" rel=\"noopener\">resource management software<\/a><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">As a <\/span><span style=\"font-weight: 400;\">Project Manager<\/span><span style=\"font-weight: 400;\">, your main objective is to deliver a project successfully. It usually means completing in on time, within budget, and with all necessary features and functions. In order to achieve this goal, however, you need to<\/span><a href=\"https:\/\/teamdeck.io\/project-management\/project-resource-management\/\"><span style=\"font-weight: 400;\"> create a reasonable schedule for your team<\/span><\/a><span style=\"font-weight: 400;\"> and complete different tasks in order. Which of them should your team approach first? Which ones are the most important? Prioritizing tasks is inevitable, but you can either do it successfully or risk causing delays or resource conflicts.\u00a0\u00a0<\/span><\/p>\n<p>\u00a0<\/p>\n<h2><strong>What does it mean by prioritizing tasks?<\/strong><\/h2>\n<p><b>Are you familiar with the phrase &#8220;first things first&#8221;?<\/b><span style=\"font-weight: 400;\"> Believe it or not, it explains the process of setting priorities nicely.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You need to identify the &#8220;first&#8221; things: the most important tasks, the most pressing activities to do, etc. and then complete them as the first order of business.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In essence, all you need to do is determine which task is the most important one. It may feel like it&#8217;s easier said than done. Still, in reality, you can utilize the techniques described below and make that call with confidence.<\/span><\/p>\n<h2><strong>Before you start assigning priorities to tasks...<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">...make sure you have full visibility into what actually needs to be done in order to deliver a given project. It&#8217;s imperative to define and control the project scope, so much so that we&#8217;ve even dedicated a whole blog post to <\/span><a href=\"https:\/\/teamdeck.io\/project-management\/effective-project-scope-management\/\"><span style=\"font-weight: 400;\">project scope management<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Once you have collected project requirements and signed off the scope with different stakeholders, you can write down all the tasks needed to be completed. Gather them in a document or your <\/span><a href=\"https:\/\/teamdeck.io\/toolbox\/10-free-project-planning-tools\/\"><span style=\"font-weight: 400;\">project planning tool<\/span><\/a><span style=\"font-weight: 400;\">. At this point, you can divide them into different categories (e.g., project phases) and later prioritize tasks within these groups.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Remember to keep your team members in the loop:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">they need to understand your project&#8217;s objectives fully, and what different stakeholders want to achieve business-wise,<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">they should know the scope of the project as well as the list of tasks even before they get started on the project. It&#8217;s beneficial for at least two reasons. One, it helps you to foster <\/span><a href=\"https:\/\/teamdeck.io\/team-happiness\/project-transparency\/\"><span style=\"font-weight: 400;\">project transparency<\/span><\/a><span style=\"font-weight: 400;\"> from the very beginning. Two, your team members, being experienced in their lines of work, can help you prioritize work or provide valuable insights.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Apart from the goals of the project and its scope, team members should also be aware of dependencies between tasks and possible constraints. This information will come in handy when you start working on the project schedule and the order of tasks.<\/span><\/p>\n<h2><strong>How to prioritize tasks? The most popular strategies for prioritizing<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Being able to tell a high-priority task from one with almost no importance may be simple. Ordering tasks with a similar level of priority, however, may turn out to be much more challenging. Yet you have to propose a certain order if you want project tasks to get done.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Fortunately, several techniques allow you to successfully prioritize work as a project manager. Let&#8217;s go through some of these, one by one.<\/span><\/p>\n<h3><strong>Eisenhower matrix<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">It&#8217;s one of the most popular strategies for picking the essential activities to focus on. All you need to do is divide all of the tasks into four groups depending on their importance and urgency:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Urgent and important<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Not urgent and important<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Urgent and not important<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Not urgent and not important.<\/span><span style=\"font-weight: 400;\"><br \/><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Just glancing at your Eisenhower matrix, you&#8217;ll see which tasks to tackle first (urgent and important), and which to focus on later (not urgent and important).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What about the other two groups? Typically, group 3 can be delegated, and group 4 consists of tasks you can easily eliminate from your to-do list.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It looks slightly different in the project settings, where you don&#8217;t necessarily have an option to delegate or eliminate work items. Even just knowing, however, that a given task is not critically important can help you find a spot for it in your project team schedule.<\/span><\/p>\n<h3><strong>The MoSCoW method<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">This method, again, requires you to group your potential tasks. You&#8217;ll use categories related to the indispensability of a particular task in the project.:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Must-have<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Should-have<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Could-have<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Won&#8217;t-have<\/span><span style=\"font-weight: 400;\"><br \/><\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">While it&#8217;s a useful technique for prioritizing tasks, it may be even more beneficial as a part of the scope management process. You can ask stakeholders to label project requirements according to these four groups. You&#8217;ll see where their priorities are.<\/span><\/p>\n<h3><strong>Assess the potential value<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Anyone who has ever worked in project management probably knows about the Pareto principle. According to it,\u00a0 80% of effects originate from 20% of causes. In other words, 20% of tasks can bring 80% of project benefits.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your goal? Identify that 20% of tasks. In order to do that, you can try to imagine what value can be created by the completion of each task. This way, you should be able to tell the core work from bells and whistles.<\/span><\/p>\n<h3><strong>What if they don&#8217;t get done?<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">You can also try an opposite approach to assess the value to be gained: think about what will happen if your team doesn&#8217;t deliver a particular task.\u00a0 Most of the time, you will be able to spot items that simply have to be done, or else the project won&#8217;t be successful. These are your high-priority tasks.<\/span><\/p>\n<h3><strong>Reflect on how you feel about these tasks<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">When prioritizing project tasks, try to be aware of how you feel about them personally. You might be tempted to label something as low-priority because you&#8217;re simply not looking forward to working on it. Your team may also be procrastinating on tasks that are important but not terribly exciting. As a project manager, you need to account for their feelings and expectations, but also assess the tasks objectively.<\/span><\/p>\n<h3><strong>Don&#8217;t forget about dependencies and constraints<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Whichever of these techniques you choose to follow, pay attention to tasks that have other dependencies. You might have tasks upon completion on which other items depend. Prioritize them accordingly.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The same goes for project constraints (e.g., resources shortage). If you expect any of your tasks to be affected by these constraints somewhere down the project timeline, you may want to schedule them for when they&#8217;re more likely to be done (e.g., now).<\/span><\/p>\n<h3><strong>Prioritize as a group<\/strong><\/h3>\n<p><span style=\"font-weight: 400;\">Your team may be very helpful in assigning priorities to different project tasks. Atlassian has published a recipe for a group prioritizing exercise as a part of their <\/span><a href=\"https:\/\/www.atlassian.com\/team-playbook\"><span style=\"font-weight: 400;\">Team Playbook<\/span><\/a><span style=\"font-weight: 400;\">. You can check it out <\/span><a href=\"https:\/\/www.atlassian.com\/team-playbook\/plays\/prioritize-tasks-how-to\"><span style=\"font-weight: 400;\">here<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<h2><strong>Project task prioritizing: embrace the change<\/strong><\/h2>\n<p><span style=\"font-weight: 400;\">Change is inevitable in project management.\u00a0 It&#8217;s also true for priorities\u2014they can change as well. A good idea is to revise your prioritized list of work items regularly and evaluate whether this order is still appropriate. Remember to communicate with your team when something changes: they need to know that there&#8217;s been a shift in priorities.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">One more thing here: even though you should be prepared for changes, it doesn&#8217;t mean that you should just accept them, no questions asked. It&#8217;s your job to investigate the reasons for any major project changes. Why? Firstly, you always need to be aware of current business objectives. Secondly, changing priorities can be a warning sign of scope creep (an unexpected\/uncontrollable growth of the project scope).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There you have it: a list of techniques that you can use for project task prioritizing. What to do when you&#8217;re done with assigning priorities? You should record these decisions: there&#8217;s usually a field for &#8220;task priority&#8221; within your project management tool.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also monitor the results of your prioritizing efforts in your team&#8217;s <\/span><a href=\"https:\/\/teamdeck.io\/project-management\/resource-calendar\/\"><span style=\"font-weight: 400;\">resource calendar<\/span><\/a><span style=\"font-weight: 400;\">. Some <a href=\"https:\/\/teamdeck.io\/project-management\/top-resource-management-tools\/\" target=\"_blank\" rel=\"noopener\">resource management tools<\/a> (including <\/span><span style=\"font-weight: 400;\">Teamdeck<\/span><span style=\"font-weight: 400;\">) allow you to label your tracked time (and bookings) with &#8220;high-priority&#8221; or &#8220;low-priority&#8221; tags.\u00a0 If your team uses timesheet tags, you can create a report and analyze how much of their time is spent on the most important tasks. Do they spend much time on non-essential work? That&#8217;s your cue to do something about it.<\/span>[\/vc_column_text][\/vc_column][\/vc_row]<div class=\"vc_row wpb_row vc_row-fluid redl-row-section feature-row vc_custom_1574416816256 vc_row-o-equal-height vc_row-o-content-middle vc_row-flex padding-medium bgv-default bgh-default halign-center\"><\/div><div class=\"vc_row wpb_row vc_row-fluid redl-row-section vc_row-o-content-middle vc_row-flex padding-default bgv-default bgh-default halign-default\"><div class=\"wpb_column vc_column_container text-center vc_col-sm-12 padding-default bgv-default bgh-default halign-center\"><div class=\"vc_column-inner \"><div class=\"wpb_wrapper\">\n\t<div class=\"wpb_text_column wpb_content_element \" >\n\t\t<div class=\"wpb_wrapper\">\n\t\t\t<h2 style=\"text-align: center;\">Plan your team&#8217;s work with Teamdeck &#8211; a complete <a href=\"https:\/\/teamdeck.io\/\">resource planning software<\/a><\/h2>\n\n\t\t<\/div>\n\t<\/div>\n<a class=\"redl-btn   vc_custom_1596025898618 redl-btn-medium redl-btn-6ad83e29d69fb btn-icon-left redl-btn redl-btn-two vc_custom_1551260371526 redl-btn-medium redl-btn-5f2168a4adf5d btn-hover-one btn-icon-right signup-top\" href=\"https:\/\/app.teamdeck.io\/register\">Get a 30-day FREE Trial<\/a><div class=\"vc_empty_space\"   style=\"height: 32px\" ><span class=\"vc_empty_space_inner\"><\/span><\/div>\n<\/div><\/div><\/div><\/div>","protected":false},"excerpt":{"rendered":"Dans cet article de blog, nous avons rassembl\u00e9 quelques techniques pour s\u00e9lectionner strat\u00e9giquement les t\u00e2ches les plus importantes. Pour commencer, parlons de la hi\u00e9rarchisation des projets en g\u00e9n\u00e9ral. Ce que nos lecteurs apprendront : La hi\u00e9rarchisation des t\u00e2ches n\u00e9cessite de conna\u00eetre...","protected":false},"author":6,"featured_media":5864,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[22],"tags":[],"class_list":["post-5863","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-project-management"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.8 (Yoast SEO v24.3) - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Tasks Prioritization Techniques - How to Find Priorities for Your Team? - Teamdeck<\/title>\n<meta name=\"description\" content=\"The art of sorting tasks in order of their urgency is essential for every project manager. Here&#039;s our guide to project task prioritizing.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/teamdeck.io\/fr\/gestion-de-projet\/priorisation-des-taches-dun-projet\/\" \/>\n<meta property=\"og:locale\" content=\"fr_FR\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Tasks Prioritization Techniques - How to Find Priorities for Your Team?\" \/>\n<meta property=\"og:description\" content=\"The art of sorting tasks in order of their urgency is essential for every project manager. Here&#039;s our guide to project task prioritizing.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/teamdeck.io\/fr\/gestion-de-projet\/priorisation-des-taches-dun-projet\/\" \/>\n<meta property=\"og:site_name\" content=\"Teamdeck\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/helloteamdeck\" \/>\n<meta property=\"article:published_time\" content=\"2020-03-26T13:31:02+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2022-07-25T16:05:47+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/03\/19185728\/project-task-prioritizing.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1920\" \/>\n\t<meta property=\"og:image:height\" content=\"1280\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Ania Kitowska\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@helloteamdeck\" \/>\n<meta name=\"twitter:site\" content=\"@helloteamdeck\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Ania Kitowska\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"7 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\/\/teamdeck.io\/project-management\/project-task-prioritizing\/\",\"url\":\"https:\/\/teamdeck.io\/project-management\/project-task-prioritizing\/\",\"name\":\"Tasks Prioritization Techniques - How to Find Priorities for Your Team? - Teamdeck\",\"isPartOf\":{\"@id\":\"https:\/\/teamdeck.io\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/teamdeck.io\/project-management\/project-task-prioritizing\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/teamdeck.io\/project-management\/project-task-prioritizing\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/cdn.teamdeck.io\/uploads\/website\/2020\/03\/19185728\/project-task-prioritizing.jpg\",\"datePublished\":\"2020-03-26T13:31:02+00:00\",\"dateModified\":\"2022-07-25T16:05:47+00:00\",\"author\":{\"@id\":\"https:\/\/teamdeck.io\/#\/schema\/person\/38139dc474576295e51cfae1580d697e\"},\"description\":\"The art of sorting tasks in order of their urgency is essential for every project manager. 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